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Compliance Training

UF Compliance training graphic. Alligator with check marks.

The University of Florida is committed to pursuing its academic mission in compliance with established federal, state and local rules, regulations, policies and procedures. By ensuring compliance, not only does our institution become a safer, more hospitable place to work and learn, but we also lower the risk of being financially penalized, including loss of funding for important research opportunities.

Many of the university’s compliance efforts have a required training component. Categories of compliance training include training for IT employees with access to sensitive data, employee training related to regulations of the Environmental Protection Agency, Social Security number and identity theft training, as well as other research compliance training. Various UF departments and training providers are responsible for conducting compliance training based on their areas of responsibility.

UF Training & Organizational Development partners with other training providers and departments in order to centralize information and record-keeping related to compliance training efforts.

GET803 Maintaining a Safe and Respectful Campus Available as an on-demand online course through myTraining

Every employee of the university (faculty; TEAMS/USPS; and all OPS)—that is, anyone who receives a paycheck from the University of Florida—is expected to complete this training. New hires are expected to meet this training requirement within the first 30 days of employment. Training is expected of all faculty and staff every two years.


Animal Care Services

ACS815 ACS Orientation Available as an on-demand online course through myTraining

ACS Orientation is replacing the Animal Awareness (ACS800) as of August 1st. This is an instructor-led orientation and will go over Animal Care Services’ policies and procedures. Completion of this course is required before access to animal facilities is granted.


ACS803 CGRC Facility Available as an on-demand online course through myTraining

This online course will provide participants with an introductory overview of the policies and procedures related to working within the vivarium at the Cancer/Genetics Research Complex (CGRC). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the CGRC vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS804 BMS Facility Available as an on-demand online course through myTraining

This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the Biomedical Sciences Building (BMS). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the BMS vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS805 MBI Facility Available as an on-demand online course through myTraining

This online course will provide an introductory overview of the policies and procedures related to working within the vivarium at the McKnight Brain Institute (MBI). Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to the MBI vivarium, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS806 Non-Barrier Rodent Facilities Available as an on-demand online course through myTraining

This online course will provide an introductory overview of the policies and procedures related to working within the rodent rooms located in the Communicore Building. Requirements for personal protective equipment will be reviewed, as well as how to properly enter and exit the facility and how to operate equipment. Prior to gaining access to rodent rooms located in the Communicore Building, participants must pass a graded assessment, which is available at the conclusion of the course.


ACS807 Working in ACS-managed aBSL-2 Facilities and Animal Housing Rooms Available as an on-demand online course through myTraining

This training provides a brief overview of the ABSL research facilities within the Communicore Building. This training is required for those individuals who need access to the ABSL research facilities within the Communicore Building. Facility access will not be granted until training has been completed. Participants must pass a graded assessment, which is available at the conclusion of the course.


ACS811 Non-ACS Housed Animals Available as an on-demand online course through myTraining

This training course is intended for University of Florida faculty, staff and students involved with research, teaching or testing with live animals not housed in facilities managed by Animal Care Services. This course is provided to summarize the responsibilities of those individuals using animals and to raise awareness of the regulations and policies regarding the use of animals at UF.


Clinical and Translational Science Institute

CTS800 CTSI Informed Consent Training Available as an on-demand online course through myTraining

Obtaining informed consent from each potential subject is required by law before a person may participate in a clinical study. Informed consent is one of the most important responsibilities a study team undertakes, ensuring that every potential participant reads, understands, and signs an informed consent form before participating in a study. This training is intended to give research team members certain skills when designing, constructing, and obtaining an informed consent.


CTS801 PI Responsibility: Informed Consent Available as an on-demand online course through myTraining

It is the responsibility of the Principal Investigator (PI) to ensure that all aspects of a clinical trial are carried out in a safe and ethical manner, while maintaining compliance with federal, state, and local regulations. A cornerstone of these activities is the informed consent process. This course reviews the process for teaching, training, and supervising those who will be responsible for obtaining informed consent.


CTS805 Roles of Clinical Research Coordinators Available as an on-demand online course through myTraining

This course covers the basics of clinical research, maintaining documentation, data collection, recruitment and retention, adverse events, processing and handling samples, protocol-specific patient activities, budgeting and billing, monitoring and auditing, and closing a study.


Department of Animal Sciences

ANS800 FASS Safety for Beef Cattle Available as an on-demand online course through myTraining

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle beef cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the beef unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS801 FASS Safety for Dairy Cattle Available as an on-demand online course through myTraining

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle dairy cattle must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the dairy unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS802 FASS Safety for Horses Available as an on-demand online course through myTraining

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle horses must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the horse unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS803 FASS Safety for Swine Available as an on-demand online course through myTraining

This course provides an introduction to safe handling practices observed by the Federation of Animal Science Societies, the Department of Animal Sciences, and the University of Florida. All faculty, staff, graduate students, and volunteers that handle pigs must be knowledgeable in handling practices and any other practices specific to the appropriate business unit before animal interaction. Following completion of this course, additional live animal handling skills specific to the swine unit will be provided. All participants must demonstrate these skills during an assessment by the unit supervisor. Successful completion of this course and demonstration of handling skills are required before any animal interaction occurs.


ANS804 Pesticide Handler Training Available as an on-demand online course through myTraining

In order to ensure the Department of Animal Sciences is in compliance with federal, state, and university regulations, this annual training is required of all employees within the department’s agricultural units and any others deemed necessary. The video materials within this course are provided by the Environmental Protection Agency as a general right-to-know and training module for those handling restricted-use pesticides. Additional right-to-know materials are available from the unit manager.


Division of Sponsored Research

DSR810 Financial Conflict of Interest Available as an on-demand online course through myTraining

A conflict of interest, in basic terms, is described as a situation in which a person serves or represents two distinct entities (or persons) or must choose between two conflicting interests. This course provides an overview of financial conflict of interest and answers to questions such as:

  • Why Does the University Care About Conflicts of Interest?
  • How Do I Get My Outside Activity or Financial Interest Approved?
  • Do I have To Be Paid for A Conflict to Exist?

This course also features updated information related to National Institutes of Health regulations.


Environmental Health & Safety

For a current list of available online and instructor-led training sessions for UF employees, students, and volunteers visit the Environmental Health and Safety’s Training page.


Institutional Review Board

IRB803 IRB Training Available as an on-demand online course through myTraining

This training provides an overview of information regarding human subject research regulations, focusing on the process of the UF IRB protocol submissions and the requirements for Principal Investigators and related study staff. Completion of this training is required for submission and participation in protocols reviewed by a UF IRB (IRB-01, 02, and 03).


IRB820 How To: Manage a Tissue/Data Bank Available as an on-demand online course through myTraining

This training provides details that every investigator or study staff member needs to know regarding when to set up a tissue or data bank, how to maintain that bank, and what the responsibilities are when conducting research when the bank is the source of information for that future research.


Office of UF Information Security & Compliance

ISC898 UF Restricted Data Training Available as an on-demand online course through myTraining

UF takes seriously the obligation to protect Restricted Data. Failure to protect Restricted Data impacts UF’s reputation, liability and finances. This introductory course explains the do’s and don’ts of using Restricted Data on computers and what to do in the event of a Restricted Data exposure. Attendees will learn when to use encryption and proper methods for disposal of Restricted Data. Specific safeguards for portable media, email, personally managed computers and other uses of Restricted Data are taught. Important contacts and other resources are presented.


Office of Physician Billing Compliance

PBC801 Billing Compliance: Resident/Fellow Available as an on-demand online course through myTraining

This required training includes a review of the College of Medicine Code of Conduct, Conflicts of Interest policies, and documentation guidance to include an overview of Evaluation and Management criteria. Also included in this module are the Medicare Parts C and D General Compliance and Fraud, Waste, and Abuse trainings.


PBC802 Initial Billing Compliance: New Non-clinical Faculty and Staff Available as an on-demand online course through myTraining

New staff and Faculty (non-clinical). This required training includes a review of the College of Medicine Code of Conduct, Conflicts of Interest policies, Billing Compliance, and the Medicare Parts C and D General Compliance and Fraud, Waste, and Abuse trainings.


PBC805 Physician Billing Compliance Training for Clinical Faculty Available as an on-demand online course through myTraining

Faculty and staff. This required annual training includes a review of the College of Medicine Code of Conduct, Conflicts of Interest policies, Documentation guidance and the Medicare Parts C and D General Compliance and Fraud, Waste, and Abuse trainings.


PBC808 Annual Billing Compliance: Ancillary Departments To access this training, new providers should contact their administrators for a direct link.

This required training will provide an overview of the College of Medicine Code of Conduct, Conflicts of Interest policies, Billing Compliance, and the Medicare Parts C and D General Compliance and Fraud, Waste, and Abuse trainings.


Office of the Provost

PVO800 Faculty Search Committee Tutorial Available as an on-demand online course through myTraining

This online training is designed to assist you in serving on a faculty search committee by introducing best practices associated with the hiring process, highlighting common pitfalls that violate fair and legal hiring practices, and introducing strategies for an inclusive search. Completion of this training is required of anyone serving on a faculty search committee.


Office of Youth Conference Services

YCS800 Youth Protection Training Available as an on-demand online course through myTraining

The University of Florida places the utmost importance on creating a safe and secure environment for minors engaged in UF-affiliated youth programs or events, and for its employees. To maintain such an environment, this training has been developed to equip you with the knowledge to:

  • Employ strategies to provide a safe environment for youth,
  • Recognize the different types and signs of child abuse, and
  • Properly respond to incidents involving youth and/or report known or suspected child abuse

Research Administration and Compliance

RBC810 Human Subjects Clinical Research Billing Risks Available as an on-demand online course through myTraining

This training presents very basic information about federal, state, and University of Florida rules and regulations that affect Health Science Center research billing policy and procedures. This training is required on a biannual basis for all faculty and staff in the University of Florida Health Science Center who conduct research involving human subjects and services.


UF Compliance Office

OOC101 Compliance: A Collaboration for Success Available as an on-demand online course through myTraining

This training module will introduce the UF Compliance Program and review important provisions of the Florida Code of Ethics. It will also discuss the Compliance Hotline, UF’s non-retaliation policy and the responsibilities and reporting expectations of all UF employees. The training will be available on Aug. 1 and will need to be completed by Oct. 15, 2018. This training will be required for anyone who receives a paycheck from the University of Florida, within the first 30 days of employment and every two years thereafter.


UF Privacy Office

PRV800 HIPAA and Privacy General Awareness Available as an on-demand online course through myTraining

This training module is required for all members of the workforce* in UF’s medical components and their affiliated entities, whether they have access to health information or not. It presents very basic information about federal (HIPAA) and state information privacy and security regulations.

*The workforce includes faculty, resident/fellows, staff, students, volunteers and third parties under the direct control of UF, both temporary and permanent, whether paid or not.

To conduct human subject research at UF or to use the Institutional Review Board (IRB) as a Privacy Board for research review, all principal investigators, co-principals, sub-investigators, research coordinators and staff with access to research-related health information must complete this training module before research documents are submitted.

NOTE: If you are involved in human subject research, you should complete this module and IRB Training (IRB803).


PRV802 FERPA Basics Available as an on-demand online course through myTraining

The Family Education Records and Privacy Act (FERPA) is complicated by itself; add Florida statutes and UF policies related to academic information, and it’s easy to see why mistakes may be made. If you handle student information, this training is for you!


PRV803 FERPA for Faculty Available as an on-demand online course through myTraining

Designed specifically for UF faculty, this course will provide a very brief and basic overview of FERPA and other student privacy rules. Throughout this course, the following topics will be covered:

  • Key privacy issues related to student records
  • Core elements of state and federal education privacy laws
  • Commonly used terms related to education records and privacy
  • When to ask an expert for advice or help with a student record issue or question

PRV804 Protecting Social Security Numbers & Identity Theft Prevention Available as an on-demand online course through myTraining

UF actively limits and protects the personally identifiable information, which includes SSNs, cardholder data, consumer reports and similar financial data. The federal Red Flags Rule requires certain entities to implement an Identity Theft Prevention Program which includes training individuals about how to identify, detect and respond to a “red flag” or indication of potential identity theft. Lastly, Florida Public Records Law limits state agencies’ use or collection of SSNs for purposes authorized or mandated by law or pursuant to a business imperative. This module provides Identity Theft Prevention training and acceptable use and collection of SSNs.