Academic Department Support Courses
- Core courses (2)
- Elective credits (4)
- Personal Excellence courses (6)
Core Courses Course Descriptions
PRV802 FERPA Basics
The Family Education Records and Privacy Act is complicated by itself; add Florida statutes and UF policies related to academic information, and it’s easy to see why mistakes may be made. If you handle student information, this training is for you.
PRO331 Privacy in Today’s World of Higher Education
Instructor: Caroel Debose
In this session, participants will be exposed to essential information about protecting privacy including privacy application in academia, global privacy regulations and personal privacy protections. This session will seek to:
- Introduce relevant privacy laws and policies that affect how the University conducts business
- Explain the role of each employee and responsibilities for managing data
- Describe requirements under state and federal privacy laws
- Describe HIPAA obligations for individuals and the institution
- Ensure participants understand their responsibilities and obligations to assure UF compliance
Academic Electives – Course Descriptions
Select 4 Electives
PRO324 Supporting Tenure and Promotion Activities in your Department
Instructor: Shay Potts
Define tenure, permanent status, and promotion for both tenured and non-tenure accruing facultyThis workshop is designed to increase administrative staff members’ understanding of the tenure/permanent status and promotion processes for faculty so that they may support those efforts more effectively. Workshop objectives include:
- Discuss timing of the Tenure and Promotion (T&P) process, including probationary periods, “Tenure When Ready,” and “Stopping the Tenure Clock”
- Review the T&P process, including T&P packet composition
- Identify the role of administrative staff in assisting faculty throughout the T&P process
PRO325 Immigration 101: F-1 Student Regulations
Instructors: Martine Angrand and Candice DeBose-Tyson
In this session, you will gain practical knowledge of immigration requirements and terminology related to assisting international students in attaining and maintaining legal status in the U.S. You will also develop working knowledge of the assistance and guidance available through the UF International Center.
Specific objectives of the class include:
- Learning important terminology (F1, 1-20, I-94, etc.)
- Reviewing the process of obtaining the I-20 (helping the student get the status needed to be an F-1 student in the U.S.)
- Describing the requirements for maintaining legal status (e.g., enrollment and employment requirements)
- Reviewing the process for getting social security numbers for international students
PRO328 Course and Academic Room Scheduling
Instructor: Colin Yokomi
This Pro3 workshop will introduce key concepts surrounding course scheduling at the University of Florida. In this session, the schedule calendar will be discussed and an overview of relevant web screens will be provided. Additionally, participants will learn how to schedule classroom space, the final exam requirement, and instructors. Use of web-based templates also will be reviewed.
PRO330 Guide to Graduate Education
Instructors: Judy Traveis, Margann Enholm, Jodi Slapcinsky
The aim of this session is to increase your understanding of Graduate Education at UF. Specific objectives of the class include:
- A review of the graduate student lifecycle
- Supervisory committees and graduate faculty appointments – how they work
- How to utilize the Graduate Information Management System (GIMS)
- Policies you really need to know
- Best practices
PST270 Academic Activities Reporting
Academic Activities Reporting (AAR) is the process used to identify faculty who are teaching students and to record the contact hours associated with the instruction. This session introduces the AAR system and explains everything you need to know in order to get started.
PRO337 Student/Program Plan
The Student Program/Plan component in the myUFL Student Information System (SIS) is used to maintain student majors, degrees, minors, and certificates. Accurate maintenance is crucial to represent students’ credentials sought and to enable registration, fees assessment, and transcript production. This online course explains the vocabulary, structure, and business processes associated with maintaining student program/plans.
For undergraduate staff, the associated security roles is UF_SR_UGRD_ADV_UPD.
For graduate staff, the associated security role is UF_SR_GRAD_STAFF_USER.
Counts toward Pro3 Certification
OUR003 The Registration Process in myUFL
This training will walk you through the registration process in myUFL. It is intended for college and department staff who perform registration functions such as enrolling students in courses or dropping courses from a student’s schedule. Topics covered include:
- Registration key terms
- How to use the Quick Enroll a Student page
- How to use the Enrollment Request page
OUR008 Course Scheduling in myUFL
The course scheduling process begins with colleges and departments entering their courses into myUFL. The course schedule editing period then closes for approximately four weeks, during which the Office of the University Registrar assigns classrooms appropriately based on room capacity, technology needs, etc. Once the room assignments are complete, the course schedule will reopen and colleges and departments will then be able to adjust room assignments and create additional sections as needed. This course focuses on the initial phase of course scheduling by colleges and departments in myUFL.
This course is required training for individuals who create their college or department’s course schedule and to obtain the UF_SR_SCHED_DEPT_USER security role.
OUR010 Grade Coordination in myUFL
Designed for college-level and department-level grade coordinators, this course explains the roles and responsibilities of both coordinators, outlines how to authorize access to the grading system, view grading calendars, use rosters for grading, and submit grades manually and via File Upload.
SFA100 Reporting College and Department Scholarships
This course is designed for those who report scholarship awards in myUFL such as Scholarship Coordinators, Scholarship Selectors and Award File Viewers.
After completing this course, you will be able to:
- Describe general scholarship information
- Determine if a student has financial need
- Report a new scholarship in myUFL
- Determine if an award has been disbursed
- Increase, reduce or cancel an existing award
- Remain compliant with university guidelines for stewardship of scholarship funds
Personal Excellence – Course Descriptions
Required courses (6)
PRO301 UF 101: What Every Employee Should Know About the University of Florida
This workshop is designed to increase institutional awareness so that employees at the University of Florida may be more effective in their jobs as they navigate the complexities of our large university and serve as resources for others. This workshop reviews UF’s overall organizational structure, its managerial structure (deans, directors, department chairs, etc.), and other relevant university relationships, including the University Board of Trustees and Board of Governors. Other key resources and facts about the university also are introduced.
GET050 Achieving Results
Instructor: Courtney Moon
This session focuses on a key workplace skill — identifying and achieving the desired results of your work. In this session, you will learn to:
- Identify clearly what you want and define your priorities
- Explore methods for persisting in the face of challenges
- Create goals that are clear and compelling
- Develop a strategy that leads to accomplishment of your goals
SCS010 HR 101 for Beginners: What Everyone Needs to Know about Human Resources
Instructors: Kevin Clarke, Brook Mercier
This course provides a practical introduction and guide to fair and legal employment practices at UF. This course is ideal for individuals interested in human resources, serving in supervisory positions, or interested in becoming a supervisor. This course folds in the most pertinent laws and policies involving basic human resource practices and impacting our employees.
SCS060 Relationship Strategies
Instructors: Ronda Mitchell and Sarah Hanson
This workshop offers guidelines for understanding and adjusting to the differences in people, through observation of their behavior. The tools presented will enable you to see yourself and your world through someone else’s eyes—and that can go a long way toward increasing communication effectiveness!
SCS065 Cultivating Judgment: Decision-Making Strategies for Managers
Instructor: Irma Alvarez
Leaders are judged by the decisions they make – decisions about people, policy, strategy, as well as decisions in difficult situations. Some leadership experts argue that making good decisions, sometimes understood more broadly as judgment, is essential for leadership success. In this session, we will define a process for cultivating our own good decision-making, even our own good judgment, as leaders. We will use case studies to apply and learn from the model.
Plus one (1) of Training and Organizational Development’s Business Communication courses
See T&OD schedule for dates, times and locations of Business Communication workshops