Human Resources/Payroll Management Certification

Requirements

• Core courses (6)
• Elective credits (3)
• Personal Excellence courses (6)

Core Courses Course Descriptions

PST093: Creating a UF Appointment

Available as an on-demand online course through myTraining

This course will cover the steps required to Create a UF Appointment using myUFL, GatorStart, and I-9 Management.  The course also covers how to update Identity Management and prepare and submit the Hire an Employee ePAF.  The course will review I-9 Management and E-Verify.  Lastly, the course will cover checking Job Data, Time Reporter, and the importance of Commitment Accounting.  There are certain salary plans that are excluded from GatorStart and these special exceptions will be covered as well.  This course is required to obtain the UF_EPAF_Department Admin role or UF_EPAF_Level 1 Approver, which provides security to use ePAF in myUFL.

PST098 Careers at UF

Available as an on-demand online course through myTraining

This course covers the Careers at UF job requisition system that departments at UF use to post positions online for hire. In this course, you will learn how to create and process job requisitions for your department. You will also become familiar with approval workflow and how an applicant uses the system to search for jobs and submit applications. This course is required to obtain the UF_N_JRQ Department Req Orig and UF_N_JRQ Department Req Appr roles.

PST920 Managing ePAF

Available as an on-demand online course through myTraining

This course reviews how to complete position and job actions through electronic Personnel Action Forms (ePAF) in myUFL. The session also covers policy and procedure for preparing the Additional Pay ePAF and how to obtain a UFID for a “non-employee” using the Person of Interest ePAF.

Note that this training, together with PST093 Creating a UF Appointment, is required to obtain the UF_EPAF_Department Admin or UF_EPAF_Level 1 Approver security role.

PRO313 Guide to OPS Employment for UF Administrators

Instructors: Johannes Traster and Miranda Haire

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This workshop is designed to increase participants’ understanding of Other Personnel Services (OPS) employment at UF so they may manage the appointment processes associated with these employees more effectively and ensure other relevant guidelines are followed. This workshop will introduce general concepts surrounding OPS appointments and will discuss general OPS employment, student employment, and Academic OPS. Participants will learn about the OPS hiring process in general and review other relevant policies and procedures, including “at will” employment, nepotism, workers’ and unemployment compensation, additional employment/lump sum payments, and FICA eligibility.

PRO314 Classification and Compensation Foundations

Instructors: Marfa Ogden and Carolynne Standish

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The objective of the “Classification and Compensation Foundations” workshop is to increase your understanding of the university’s classification and compensation structure for UF staff, with emphasis on describing jobs accurately and understanding options that are available to ensure employees are classified and paid properly. To accomplish this, this workshop discusses various “building blocks” associated with a classification and compensation foundation:

• Fair Labor Standards Act, including overtime compensation
• UF’s classification system generally, including Position classification vs. job description and the university’s reclassification process
• Various pay mechanisms such as special pay increases, on-call pay, and “call-back”
• Additional employment and lump sum payment

HR/Payroll Electives – Course Descriptions

Choose three either from the Payroll/Leave Grouping or the Other Personnel Actions grouping
Please keep in mind the following guidelines for elective credit:

• HR/payroll certification requires completion of three elective credits chosen either from the Payroll/Leave Grouping OR from the Other Personnel Actions grouping
• Together with the required core courses, the electives can help develop a foundation within the associated competencies

Payroll/Leave Grouping

PST915 Time & Labor

Available as an on-demand online course through myTraining

This interactive session reviews reporting and approving time and leave, managing exceptions, using time and labor tools and basic rules on leave policy and practice. This class is required to obtain the UF_TL_DEPT_PROCESSOR role.

PST985 Commitment Accounting Basics *
(Part 1 of 2-part series)

Available as an on-demand online course through myTraining

Commitment Accounting WorkflowIn this session, workshop participants will review how to complete Department Budget Table transactions. Designed for departmental staff responsible for their department’s employee labor charges and cost reallocations. This workshop covers the following basic Commitment Accounting concepts and actions involving Department Budget Tables USA:

• Job Data and Department Budget Tables
• Entering a New Hire Commitment Accounting action and updating Department Budget Tables
• Additional Pay, CAS Exemptions and College Work Study
• Simple Retros
• Missing Distribution Lists

This workshop is required to obtain the temporary UF_KA_DEPT_BUDGETING_TRAINEE security role. This role will allow access to complete all needed Commitment Accounting actions. This role will expire 90 days after receipt. To continue processing Commitment Accounting actions, complete PST986 Commitment Accounting Advanced prior to the 90-day expiration.

* Please Note: Completion of both PST985 and PST986 is the equivalent of one elective

PST986 Commitment Accounting Advanced *
(Part 2 of 2-part series)

Available as an on-demand online course through myTraining

In this session, participants will learn more advanced Commitment Accounting concepts and actions involving Department Budget Tables USA such as:

• Cross College Distributions
• Correcting and Editing Additional Pays
• Future Edits
• Enterprise Reports
• More advanced Retros

This workshop is required to obtain the permanent UF_KA_DEPT_BUDGETING_ADMIN security role. This role will allow access to complete all needed Commitment Accounting actions. PST986 Commitment Accounting Advanced must be completed within 90 days of obtaining the UF_KA_DEPT_BUDGETING_TRAINEE role. This role expires every three years and requires PST985 Commitment Accounting Basics and PST986 Commitment Accounting Advanced to be taken again to renew.

*Please Note: Completion of both PST985 and PST986 is the equivalent of one elective

PRO320 UF Leave Policy

Instructors: Sabrina Walker, Kayla Hudson, Jessica McLane & Me’Oshia McKay  

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Designed for payroll processors, department administrators, and supervisors, this session provides an in-depth review of UF leave policy and facilitates a better understanding of FMLA and extended leaves of absence.

Other Personnel Actions Grouping

PRO336 Fundamentals of Hiring and Paying International Visitors and Employees

Instructors: Luis Johnson & John Sun

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This workshop is designed to increase administrative staff members’ knowledge of the overview process of hiring and paying international visitors and employees. The session will review key concepts such as identifying UF offices involved in the process, determining how to pay international visitors and employees based on purpose, applying guidelines for each visa, and assembling the tax package and support materials necessary for the hire and pay.

PRO318 Hiring Graduate Assistants and Fellows

Instructors: Miranda Haire

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This session is designed to increase participants’ understanding of the requirements (eligibility and paperwork), processes, and steps involved in hiring a Graduate Assistant or Pre- or Post-Doc Fellow. The session reviews requirements and paperwork (for GAs and Fellows), discusses and demonstrates ePAF (for GAs), and also discusses and demonstrates the Letter of Appointment (for GAs and Fellows).

PRO319 Guide to Faculty Appointments

Available as an on-demand online course through myTraining.

This workshop seeks to provide a sound guide to understanding the faculty appointment, recruitment, and hiring process. In the session, faculty appointments and titles will be covered, including appointment status modifiers and administrative titles. The faculty recruitment process will be briefly explained along with best practices for creating and developing an “internal” approval process for advertisement (i.e., start-up packages). This workshop will address OPS faculty, salaried faculty, and courtesy faculty.

Personal Excellence – Course Descriptions
Required courses (6)

PRO301 UF 101: What Every Employee Should Know About the University of Florida

Available as an on-demand online course through myTraining

This workshop is designed to increase institutional awareness so that employees at the University of Florida may be more effective in their jobs as they navigate the complexities of our large university and serve as resources for others. This workshop reviews UF’s overall organizational structure, its managerial structure (deans, directors, department chairs, etc.), and other relevant university relationships, including the University Board of Trustees and Board of Governors. Other key resources and facts about the university also are introduced.

GET050 Getting From A to B: Setting and Achieving Goals

Available as an on-demand online course through myTraining

This online course focuses on a key workplace skill — identifying and achieving the desired results of your work. In this session, you will learn to:

• Identify clearly what you want and define your priorities
• Explore methods for persisting in the face of challenges
• Create goals that are clear and compelling
• Develop a strategy that leads to accomplishment of your goals

HR 101

We offer two versions of HR 101, one for staff and one for managers/supervisors. You only need to take one version of the course for PRO3 completion. Take the version most relevant to your role.

PRO322 HR 101: How to Stay Legal as a UF Employee

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This course provides a practical introduction and guide to fair and legal employment practices at UF. This course is ideal for employees with HR responsibilities. It covers the most pertinent laws and policies involving basic human resource practices that impact our employees.

SCS010 HR 101: How to Stay Legal as a Manager or Supervisor

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This course provides a practical introduction and guide to fair and legal employment practices at UF. This course is ideal for individuals interested in human resources, serving in supervisory positions, or interested in becoming a supervisor. This course folds in the most pertinent laws and policies involving basic human resource practices and impacting our employees.

SCS060 Relationship Strategies

Instructors: Ronda Mitchell

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Would you like to substantially increase your ability to communicate with other people? Can you imagine the ways this might benefit you in your career, your day-to-day dealings with people, and in your personal relationships? “Relationship Strategies” assembles a number of simple tools that can be easily applied to improve both business and interpersonal relationships. This workshop offers guidelines for understanding and adjusting to the differences in people, through observation of their behavior. The tools presented here will enable you to see yourself and your world through someone else’s eyes—and that can go a long way toward increasing communication effectiveness!

SCS065 Cultivating Judgment: Critical Thinking Skills for Complex Work Environments

Instructor: Shannon Powell

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Things change rapidly and continually at work which requires us to address unanticipated, uncertain, time-pressured and complex problems and decisions. In this session we will consider how critical thinking, along with self-awareness and understanding of the mental shortcuts we often, and unknowingly, take can be integrated into a process to help cultivate good judgment.

One (1) of Training and Organizational Development’s Business Communication courses

See T&OD schedule for dates, times and locations of Business Communication workshops.