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Human Resources/Payroll Management Certification

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Requirements

  • Core courses (6)
  • Elective credits (3)
  • Personal Excellence courses (6)

Core Courses Course Descriptions

PST093: Creating a UF Appointment

Available as an on-demand online course through myTraining

This course will cover the steps required to Create a UF Appointment using myUFL, GatorStart, and I-9 Management.  The course also covers how to update Identity Management and prepare and submit the Hire an Employee ePAF.  The course will review I-9 Management and E-Verify.  Lastly, the course will cover checking Job Data, Time Reporter, and the importance of Commitment Accounting.  There are certain salary plans that are excluded from GatorStart and these special exceptions will be covered as well.  This course is required to obtain the UF_EPAF_Department Admin role or UF_EPAF_Level 1 Approver, which provides security to use ePAF in myUFL.


PST098 Careers at UF

Available as an on-demand online course through myTraining

This course covers the Careers at UF job requisition system that departments at UF use to post positions online for hire. In this course, you will learn how to create and process job requisitions for your department. You will also become familiar with approval workflow and how an applicant uses the system to search for jobs and submit applications. This course is required to obtain the UF_N_JRQ Department Req Orig and UF_N_JRQ Department Req Appr roles.


PST920 Managing ePAF

Available as an on-demand online course through myTraining

This course reviews how to complete position and job actions through electronic Personnel Action Forms (ePAF) in myUFL. The session also covers policy and procedure for preparing the Additional Pay ePAF and how to obtain a UFID for a “non-employee” using the Person of Interest ePAF. Note that this training, together with PST093 Introducing GatorStart, is required to obtain the UF_EPAF_Department Admin or UF_EPAF_Level 1 Approver security role.


SCS040 Interviewing and Hiring

Instructor: John Sun & Melissa Curry

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Follow a fair and legal interviewing and hiring processThe hiring process does not have to be a guessing game or a legal mine field–and this session is designed to show why and how. It seeks to help you take the uncertainty out of the hiring process. Through group participation, interactive exercises, and a video presentation, this workshop will show you how to take the guesswork out of hiring so that you can hire not just “an” employee but “the right” employee. In this session, you will get tips on screening and interviewing plus ways to make a good job/person match. You also will leave this program knowing how to:

  • Use selection standards, behavioral-based interviewing techniques, and structured interviews.

All employees will gain valuable information about making effective employment decisions by attending this workshop. This workshop also counts as a core course in the Supervisory Challenge certification program.


PRO313 Guide to OPS Employment for UF Administrators

Instructors: John Traster, Brandon Saldana ,Cynthia Mendoza

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This workshop is designed to increase participants’ understanding of Other Personnel Services (OPS) employment at UF so they may manage the appointment processes associated with these employees more effectively and ensure other relevant guidelines are followed. This workshop will introduce general concepts surrounding OPS appointments and will discuss general OPS employment, student employment, and Academic OPS. Participants will learn about the OPS hiring process in general and review other relevant policies and procedures, including “at will” employment, nepotism, workers’ and unemployment compensation, additional employment/lump sum payments, and FICA eligibility.


PRO314 Classification and Compensation Foundations

Instructors: Brent Goodman

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The objective of the “Classification and Compensation Foundations” workshop is to increase your understanding of the university’s classification and compensation structure for UF staff, with emphasis on describing jobs accurately and understanding options that are available to ensure employees are classified and paid properly. To accomplish this, this workshop discusses various “building blocks” associated with a classification and compensation foundation:

  • Fair Labor Standards Act, including overtime compensation
  • UF’s classification system generally, including Position classification vs. job description and the university’s reclassification process
  • Various pay mechanisms such as special pay increases, on-call pay, and “call-back”
  • Additional employment and lump sum payment

HR/Payroll Electives – Course Descriptions

Choose three either from the Payroll/Leave Grouping or the Other Personnel Actions grouping
Please keep in mind the following guidelines for elective credit:

  • HR/payroll certification requires completion of three elective credits chosen either from the Payroll/Leave Grouping OR from the Other Personnel Actions grouping
  • Together with the required core courses, the electives can help develop a foundation within the associated competencies

Payroll/Leave Grouping

PST915 Time & Labor

Available as an on-demand online course through myTraining

This interactive session reviews reporting and approving time and leave, managing exceptions, using time and labor tools and basic rules on leave policy and practice. This class is required to obtain the UF_TL_DEPT_PROCESSOR role.


PRO315 Advanced Topics in Payroll

Instructors: Debbie Sellers, Christopher Davis, Linda Orfield

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This session provides an opportunity to review and discuss the university’s pay cycle and payroll calendar alongside various payroll/leave tools such as paylists, review paycheck and leave balances, and Payable Time Detail. In this session, there will be an in-depth discussion of time reporting codes (TRCs) and earnings codes, adjustments (on-cycle & off-cycle), and wage refund calculation requests. Leave processes/issues also will be reviewed including no leave plan enrollment, compensatory cash-out, conversion, and leave audits. Retroactive FTE changes also will be covered.


PST985 Commitment Accounting Basics *
(Part 1 of 2-part series)

Available as an on-demand online course through myTraining

Commitment Accounting WorkflowIn this session, workshop participants will review how to complete Department Budget Table transactions. Designed for departmental staff responsible for their department’s employee labor charges and cost reallocations. This workshop covers the following basic Commitment Accounting concepts and actions involving Department Budget Tables USA:

  • Job Data and Department Budget Tables
  • Entering a New Hire Commitment Accounting action and updating Department Budget Tables
  • Additional Pay, CAS Exemptions and College Work Study
  • Simple Retros
  • Missing Distribution Lists

This workshop is required to obtain the temporary UF_KA_DEPT_BUDGETING_TRAINEE security role. This role will allow access to complete all needed Commitment Accounting actions. This role will expire 90 days after receipt. To continue processing Commitment Accounting actions, complete PST986 Commitment Accounting Advanced prior to the 90-day expiration.

* Please Note: Completion of both PST985 and PST986 is the equivalent of one elective


PST986 Commitment Accounting Advanced *
(Part 2 of 2-part series)

Available as an on-demand online course through myTraining

In this session, participants will learn more advanced Commitment Accounting concepts and actions involving Department Budget Tables USA such as:

  • Cross College Distributions
  • Correcting and Editing Additional Pays
  • Future Edits
  • Enterprise Reports
  • More advanced Retros

This workshop is required to obtain the permanent UF_KA_DEPT_BUDGETING_ADMIN security role. This role will allow access to complete all needed Commitment Accounting actions. PST986 Commitment Accounting Advanced must be completed within 90 days of obtaining the UF_KA_DEPT_BUDGETING_TRAINEE role. This role expires every three years and requires PST985 Commitment Accounting Basics and PST986 Commitment Accounting Advanced to be taken again to renew.

*Please Note: Completion of both PST985 and PST986 is the equivalent of one elective


PRO320 UF Leave Policy

Instructor: Jason Talbert, Jeremy Lesifko-Bremer

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Designed for payroll processors, department administrators, and supervisors, this session provides an in-depth review of UF leave policy and facilitates a better understanding of FMLA and extended leaves of absence.


Other Personnel Actions Grouping

PRO336 Fundamentals of Hiring and Paying Foreign Nationals

Instructors: Haley Tsai, Scott Davis, Carolyn Cesarotti, Stephen Thomas, Susan Studstill

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This workshop is designed to increase administrative staff members’ knowledge of the overview process of hiring and paying foreign nationals. The session will review key concepts such as identifying UF offices involved in the process, determining how to pay a foreign national based on purpose, applying guidelines for each visa, and assembling the tax package and support materials necessary for the hire and pay.


PRO318 Hiring Graduate Assistants and Fellows

Instructors:Cynthia Mendoza, Nerea Anaya-Dominguez, Endrina Fernandez

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This session is designed to increase participants’ understanding of the requirements (eligibility and paperwork), processes, and steps involved in hiring a Graduate Assistant or Pre- or Post-Doc Fellow. The session reviews requirements and paperwork (for GAs and Fellows), discusses and demonstrates ePAF (for GAs), and also discusses and demonstrates the Letter of Appointment (for GAs and Fellows).


PRO319 Guide to Faculty Appointments

Instructor: Brent Goodman

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This workshop seeks to provide a sound guide to understanding the faculty appointment, recruitment, and hiring process. In the session, faculty appointments and titles will be covered, including appointment status modifiers and administrative titles. The faculty recruitment process will be briefly explained along with best practices for creating and developing an “internal” approval process for advertisement (i.e., start-up packages). This workshop will address OPS faculty, salaried faculty, and courtesy faculty.


Personal Excellence – Course Descriptions
Required courses (6)

PRO301 UF 101: What Every Employee Should Know About the University of Florida

Available as an on-demand online course through myTraining

This workshop is designed to increase institutional awareness so that employees at the University of Florida may be more effective in their jobs as they navigate the complexities of our large university and serve as resources for others. This workshop reviews UF’s overall organizational structure, its managerial structure (deans, directors, department chairs, etc.), and other relevant university relationships, including the University Board of Trustees and Board of Governors. Other key resources and facts about the university also are introduced.


GET050 Achieving Results

Instructor: Courtney Moon

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This session focuses on a key workplace skill — identifying and achieving the desired results of your work. In this session, you will learn to:

  • Identify clearly what you want and define your priorities
  • Explore methods for persisting in the face of challenges
  • Create goals that are clear and compelling
  • Develop a strategy that leads to accomplishment of your goals

SCS010 HR 101 for Beginners: What Everyone Needs to Know about Human Resources

Instructors: Kevin Clarke, Keisha Reynolds

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This course provides a practical introduction and guide to fair and legal employment practices at UF. This course is ideal for individuals interested in human resources, serving in supervisory positions, or interested in becoming a supervisor. This course folds in the most pertinent laws and policies involving basic human resource practices and impacting our employees.


SCS060 Relationship Strategies

Instructors: Ronda Mitchell and Sarah Hanson

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This workshop offers guidelines for understanding and adjusting to the differences in people, through observation of their behavior. The tools presented will enable you to see yourself and your world through someone else’s eyes—and that can go a long way toward increasing communication effectiveness!


SCS065 Cultivating Judgment: Decision-Making Strategies for Managers

Instructor: Irma Alvarez

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Leaders are judged by the decisions they make – decisions about people, policy, strategy, as well as decisions in difficult situations. Some leadership experts argue that making good decisions, sometimes understood more broadly as judgment, is essential for leadership success. In this session, we will define a process for cultivating our own good decision-making, even our own good judgment, as leaders. We will use case studies to apply and learn from the model.


One (1) of Training and Organizational Development’s Business Communication courses

See T&OD schedule for dates, times and locations of Business Communication workshops.