Checklist for Students Attending Santa Fe

EEP Eligible Institutions

The Employee Education Program provides tuition assistance for up to six credit hours of instruction per semester at the state of Florida university closest to the employee’s work location. View the EEP policy page for more detail. TEAMS employees (only) have the option to request EEP at a Florida public college or community college closest to their work location.

EEP Course Selection

Non covered courses:

This program does not permit enrollment in thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.

For Santa Fe College students, the courses must be instructor led, earn college credit and must meet the criteria listed above. EEP courses listed on the application must match the class number, prefix, section number, etc. of the EEP course(s) you register for. If you need to change course information after application submission, a new application must be submitted and receive final director approval before 4PM on the established EEP Application Director Approval Deadline. Participants may include alternate courses on the EEP application. The Employee Education Program will cover up to six credit hours per semester (based on your registration) from this list of your primary and alternate EEP courses.

EEP Application Deadlines 2023-24

Regardless of when your classes start, EEP applications are due to be approved by your supervising director by the established EEP application director approval deadline listed above for each semester term (fall, spring and summer).

EEP Application Submission & Registration

Application Submission

After submitting your application, verify receipt of confirmation emails. Based on the participant’s supervisory reporting structure, participants will receive confirmation emails for their manager’s approval, “Your EEP Application Manager Approved” and director’s approval, “Your EEP Application Director Approved” from OnBase-noreply@ufl.edu. Please note:

1. Confirmation emails verify we have received your application and that your supervising approver(s) successfully approved your application.
2. The director approval confirmation email verifies the Santa Fe College Cashier has received your EEP funding request.
3. If you do not receive a confirmation email after your submit your application or after your manager/director approves your application, you must contact eep@admin.ufl.edu for assistance.

Registration

Students enrolling at Santa Fe College should register during the Santa Fe College regular registration period. Participants will be responsible for any registered credits greater than six, per fall, spring and summer term. Registrations occurring during a semester term, A, B, D or G, are considered a single semester for purposes of EEP program (funding) coverage. Regardless of when the semester part (A, B, D, G) starts, there is a one EEP application director approval deadline. For example, if one registers for a combination of Summer, Summer A, B, D or G, a maximum of (6) credit hours will be covered by the EEP, and the EEP application must be approved by the (summer) term’s director approval deadline.. Note: Late registration, late director approvals, or failure to pay student responsibility portion of fees before the Santa Fe College fee deadline could result in dropped courses/denial due to non-payment. See the Late Registration section for details.

Financial obligations and payment process

Payment Process

1. After receipt of the director approval confirmation email, an electronic funding approval is sent to the Santa Fe College Cashier for up to six credit hours of the registered courses listed on the EEP application.
2. Check your eSantafe finance page within 24 hours (not including holidays and weekends) of receiving the director approval confirmation email.
3. Verify EEP funds have been applied to your account.
4. Pay your student responsibility portion of fees before the Santa Fe fee deadline.

Payment Process – Late Registration

In all semesters, if you register late or receive your director approval confirmation email after the EEP application deadline, you may be subject to EEP denial or dropped courses due to non-payment by the EEP.  After the EEP application deadline, and up until the Santa Fe College drop/add (with refund) deadline, Santa Fe will post a “fees due by” deadline on your eSantaFe account for any course registrations. To process your EEP request, your EEP application for those course registrations must be director approved by 4:00 p.m. on the date Santa Fe requires fees to be paid (weekends and holidays are not included). To verify late registration EEP coverage, you must:

1. Check your eSantaFe account and with the Santa Fe College Cashier (after receiving the director approval confirmation email) to verify your fee deadline, student fee responsibility, and that EEP funds have been applied.
2. You must submit notify the EEP coordinator (after receiving the director approval confirmation email) at eep@admin.ufl.edu, to verify your application can be approved for funding by this office. Failure to notify the EEP coordinator may result in EEP funds being withdrawn.

Financial Obligations

For students attending Santa Fe College, the University of Florida will be responsible for payment of matriculation, building, capital improvement, student financial aid fees (in-state portion only), student activities and technology fees (in-state portion only). To view the fee structure at Santa Fe College, click here. For students attending Santa Fe College, the employee is responsible for any additional fees not named above including: Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph. The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program. The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid. Please Note: Courses may be subject to taxes as defined by the Internal Revenue Service. Click here for information. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered during the fall, after October and split over two pay periods.  Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.

Grade Submission

Grade submission is a continued eligibility requirement. Using the contact information provided on your application, you will be notified by our office with instructions to submit your grade(s) performance at the conclusion of each semester in which EEP funding has been requested.  Learn more about EEP grade performance requirements by reviewing the EEP Participant Responsibilities section.

Contacts and Other Resources

Employee Education Program Coordinator (352) 273-0149, eep@admin.ufl.edu UF Registrar Office (352) 392 1374, www.registrar.ufl.edu, eep@registrar.ufl.edu UF Bursar (352) 392-9545, www.fa.ufl.edu/bursar UF Admissions Office (352) 392-1365, www.admissions.ufl.edu Advising Resources at UF Santa Fe College (352) 395-5000, www.sfcollege.edu