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Checklist for Students Attending UF

Deadlines

Term EEP Application Director Approval Deadline
EEP participant’s Director, Chair, Department Head
EEP Registration Period
Drop/Add Fee Liable Dates 
Fall 2019 5 p.m. on August 19, 2019 8:00 a.m., August 20, 2019 –
11:59 p.m., August 26, 2019
Spring 2020 5 p.m. on January 3, 2020 8:00 a.m., January 6, 2020 –
11:59 p.m., January 10, 2020
Summer A/C 2020 5 p.m. on May 6, 2020 8:00 a.m., May 11, 2020 –
11:59 p.m., May 12, 2020
Summer B 2020 5 p.m. on June 24, 2020 8:00 a.m., June 29, 2020 –
11:59 p.m., June 30, 2020

Please verify deadlines for EEP application approval and EEP course registration to confirm you meet EEP requirements. Director approvals received after 5PM and early course registration will result in EEP funding denial.

Summer semester registrations occurring May-August (A, B or C) are considered a single semester for purposes of EEP program coverage. If one registers for a combination of Summer A/C or B, a maximum of (6) credit hours will be covered by the EEP.

Requirements for EEP Application Submission and Course Registration

EEP Student Responsibility. EEP participants are responsible for verifying the program policy, eligibility criteria, application submission and approval deadlines, and course registration guidelines. The EEP application process does not replace the University of Florida admissions or registration process. Any employee interested in participating should review the institution’s admissions policies and procedures and EEP requirements in order to ensure proper enrollment for courses and successful EEP application processing.

 Application Submission Requirements.

  • Use the EEP Instruction Guide as a step-by-step reference for EEP application submission.
  • Verify the courses for which you are requesting EEP funding are approved for the EEP, by visiting the University Registrar Schedule of Courses . See Course Selection at UF for instructions.
  • List EEP course(s) in which you intend to enroll and include alternate courses in the event that your choices are full. The Employee Education Program will cover up to six credit hours per semester from this list of your primary and alternate EEP courses.
  • After submitting your application, verify receipt of confirmation emails, “Your EEP Application Manager Approved” and Your EEP Application Director Approved” from OnBase-noreply@ufl.edu. The director approval confirmation email verifies the registrar has received your EEP funding request. If you do not receive a confirmation after your manager/director approves your application, you must contact eep@admin.ufl.edu for assistance.
  • Confirm receipt of the director approval confirmation email from OnBase-noreply@ufl.edu before 5PM on the established Director Approval Deadline. Applications receiving your director’s approval after the 5PM deadline will result in funding denial.

EEP Registration and Drop/Add Fee Liability

UF EEP participation is based on space available and occurs during drop/add. Students must observe and comply with the established EEP registration period, which opens at 8AM and remains open though the drop/add with fee liability date. Students may not register early and drop/re-add during the approved registration period in order to comply with this policy. Early registration will result in funding denial.

  • Does your department/program register your courses? Students participating in coursework or programs that require the department/program to register on their behalf, must 1) alert your department you are requesting EEP funding for those courses, and 2) inform the person registering on your behalf of the EEP registration period designated above to verify early registration does not occur.
  • Students must verify the courses for which you are registering are 1) EEP approved courses by visiting the University Registrar Schedule of Courses (see Course Selection at UF for instructions), and 2) listed on your EEP application.
  • EEP courses listed on the application must match the class number, prefix, section number, etc. of the EEP course(s) you register for. If you need to change course information after application submission, a new application will need to be submitted and receive final director approval before 5PM on the established EEP director approval deadline.
  • EEP registration occurs during the drop/add fee liability time frame. If you decide not to participate in an EEP registered course, you must drop registered courses by the fee liability deadline to avoid paying tuition for the course. Fee liability deadlines are 11:59 p.m. of last day of the EEP registration period.

If your EEP request is denied you will be responsible for all tuition, fees and late fees associated with the courses you are registered for.

Course Selection at UF

This program does not permit enrollment in:

  • Thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.

For students enrolling at UF, you must verify if the courses for which you are registering are approved for the EEP by completing the following steps:

  • Visit the Office of the University Registrar Schedule of Courses page.
  • Once here, click on the course listings link under the term you are interested in taking courses.
  • There is a column titled “EEP” in the course listings. If you see “EEP: Yes” indicated for that course and section in the “EEP” column, the course is covered.
  • Students should list the course(s) in which you intend to enroll and include alternate courses in the event that your choices are full. The Employee Education Program will cover for up to six credit hours per semester from this list of your primary and alternate choices.

Submit EEP Application

Summer term EEP requests occurring (A, C, or B) are considered a single semester for purposes of EEP program coverage. If one registers for a combination of Summer A/C or B, a maximum of (6) credit hours will be covered by the EEP.

Summer A/C EEP applications must receive your Director’s online approval before 5PM May 6 in order to be considered for Summer A/C 2020 funding.

Summer B EEP applications must receive your Director’s online approval before 5PM June 24 in order to be considered for Summer B 2020 funding.

You must confirm receipt of the final confirmation email from OnBase-noreply@ufl.edu verifying your director approved your EEP application before 5PM on the established summer deadlines. Applications receiving your director’s approval after the deadline will not be approved for funding. Please review EEP Deadlines and Requirements for EEP Application Submission and Course Registration to confirm you have met EEP program requirements.

EEP Application

Degree-seeking Student Registration

The university establishes periods of enrollment each semester for employees registering for courses at UF to be paid for by this program. Degree seeking students enrolling at UF should only register during the EEP registration period. EEP applications may be submitted early, but course registration may not occur prior to the EEP registration period. Registering outside the EEP registration period can result in EEP funding denial.

Non-degree Student Registration

According to university policy, courses taken in a non-degree seeking status may not apply to a degree program. Please consult the graduate catalog for details regarding the transfer of credit.

Non-degree seeking students must receive approval by the university registrar. Please click here for the non-degree registration form. This application must be approved in addition to the EEP application by the University Registrar (www.registrar.ufl.edu). In the Non-Degree Course request section of the application, the student will select the “Non-Degree Special Program” option from the Program Information drop-down menu, then “Employee Education Program” from the Special Program drop-down menu. Doing so will ensure that the student’s non-degree course request will be matched to the waiver application. The university establishes periods of enrollment each semester for non-degree seeking students registering for courses at UF to be paid for by this program.

All students attending UF must complete the Mandatory Immunization and Health History form (first semester only).

Financial Obligations and Payment Process for Classes Taken at UF

Click here for EEP Funding Process

For students attending all institutions, the University of Florida will be responsible for payment of matriculation fees, building fees, capital improvement fees, and student financial aid fees (in-state portion only).

For students attending the University of Florida, the university will waive the above fees including the following local fees: technology fees, activity and service fees, athletic fees, student health fees, and transportation fees.

Please note that employees will not be eligible for services provided by these local fees and may not choose to pay them separately.

The employee is responsible for any additional fees not named above including:

  • Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph.
  • The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program.
  • The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid.

Courses may be subject to taxes as defined by the Internal Revenue Service. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered on the “third paycheck of the month” during the fall.  Remember, the third paycheck of the month has only limited deductions.  Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.

Payment process:

  • Be sure to pay your portion of the fees by the fee deadline. To view deadlines, visit: http://www.fa.ufl.edu/bursar/critical-dates/
  • To see what fees you are responsible for after you have registered, go to my.ufl.edu, and select Main Menu > My Campus Finances > Charges Due
  • The University Bursar will waive the portion of the course fees covered by the Employee Education Program.

Contacts and Other Resources

Employee Education Program Coordinator

(352) 273-0149, eep@admin.ufl.edu

UF Registrar Office

(352) 392 1374, www.registrar.ufl.edu, eep@registrar.ufl.edu

UF Bursar

(352) 392-9545, www.fa.ufl.edu/bursar

UF Admissions Office

(352) 392-1365, www.admissions.ufl.edu

Advising Resources at UF

Santa Fe College

(352) 395-5000, www.sfcollege.edu