Checklist for Students Attending UF
Spring 2024 – UF EEP Deadline Notice:
Spring semester presents unique time constraints for EEP processing. Due to the holiday closure and other factors, the UF Spring 2024 Director Approval Deadline is 5PM December 15, to allow time for the Registrar to receive, review, and process your EEP waiver request.
Note: Spring 2024 applications and director approvals will not be accepted after 5PM December 15. We recommend submitting your application as early as possible to allow ample time for your supervising approver(s) to meet the spring EEP deadline.
|Term||*Director Approval Deadline||EEP Registration Period||Drop/Add Fee Liable Deadlines|
|Fall ’23||5 pm August 15||August 23 – August 29||11:59 pm August 29|
|Spring ’24||5 pm December 15||January 8 – January 12||11:59 pm January 12|
|Summer A/C ’24||5 pm April 30||May 13 – May 14||11:59 pm May 14|
|Summer B ’24||5 pm June 17||July 1 – July 2||11:59 pm July 2|
- *Director Approval Deadline is the deadline the EEP Participant’s supervising Director, Chair, or Department Head must complete the online approval for the EEP application.
- Participants must meet EEP application director approval deadline (before 5PM) and comply with EEP registration period to be considered for EEP waivers. Late director approvals or early EEP course registrations will result in EEP funding denial.
During the Summer term, separate EEP applications are required for EEP courses taken Summer A/C and Summer B, to align with UF’s drop/add registration periods. Summer semester registrations occurring May-August (A, C or B) are considered a single semester for purposes of EEP program (6 credit hour) coverage. If one registers for a combination of Summer A, C or B, a maximum of (6) credit hours will be covered by the EEP.
Seeking a degree, certificate or non-degree classes?
Please ensure you have reviewed and/or completed these items:
The EEP application process does not replace the University of Florida admissions or registration process. Participants must be admitted to the University of Florida as a degree or non-degree seeking student to participate in the EEP.
UF academic requirements, such as applying to UF as a degree or non-degree seeking student, admission to degree or certificate programs, or approval to take non-degree courses, are separate from and in addition to the EEP requirements found on this page. Connect with UF Admissions, Registrar or department owning the courses for enrollment guidance.
Applying for the EEP is the process which enables you to obtain assistance in paying for EEP eligible coursework you plan to take as an enrolled degree or non-degree seeking student. Employees interested in participating in the EEP, are responsible for meeting the university enrollment policies and procedures and EEP policy and procedures detailed on this page.
Application Submission Requirements
After confirming you will be enrolled as an active degree-seeking or non-degree seeking student for the semester of your EEP request, take the following steps to submit your EEP application:
- Review this page for EEP requirements about, deadlines, application submission, course selection, registration and refund policy, before submitting your application.
- Identify who your supervising approvers (manager and or director) will be. Depending on your reporting structure, you may need one or two levels of approval. This is determined by your supervising department.
- Verify the courses you plan to register are covered by the EEP. EEP course eligibility must be confirmed on course-by-course basis on the University Registrar schedule of courses. See Course Selection at UF for instructions.
- Verify you have included all the EEP eligible courses you may potentially register for on the EEP application. To receive EEP funding, courses must be EEP eligible and listed on your EEP application.
After submitting your application
Monitoring your confirmation emails helps you to verify the approval status of your EEP application.
- “Your EEP application has been received” confirmation email verifies your application submission was successful, and that the EEP office received your application.
- Reviewing your application for accuracy is important to ensure the correct semester, year and course information is listed on your application. Note: The “preview” function in the confirmation email’s attachment allows you to view the entire application.
- “Your Manager has Approved” and “Your Director has Approved” confirmation emails verify that your supervising approver(s) successfully approved your application.
- The director approval confirmation email verifies the registrar received your EEP funding request before the 5PM deadline expired.
- If you do not receive a confirmation email after you submit your EEP application or your manager/director approves your application, you must contact firstname.lastname@example.org for assistance.
Reminder: Late Director Approvals received after the 5PM deadline will result in funding denial.
Application submission tips
EEP applications cannot be edited. If you need to change course information after application submission, a new application will need to be submitted and must receive your director’s approval before 5PM on the established EEP director approval deadline. Contact the EEP coordinator if you need assistance at email@example.com.
Pending enrollment as a student? If you have started the enrollment process and have the expectation of being enrolled as a degree-seeking or non-degree seeking student for a specific term, you should submit and receive director approval for the EEP application before the EEP application deadline expires. Connect with the EEP coordinator at firstname.lastname@example.org, if you need guidance.
EEP applications do not auto-renew. You must submit a new EEP application for each term you with to receive EEP funding.
Course Selection at UF
This program does not permit enrollment in:
Thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.
You must verify if the courses for which you are registering are approved for the EEP by completing the following steps:
- Visit the Office of the University Registrar schedule of courses page.
- Once here, use the “Course Search” function to check your course(s) for EEP eligibility.
- Check the “Additional Details” section of each course. The words “EEP Eligible” is listed for each eligible course. If the “EEP Eligible” label is absent under Additional Details, the course cannot be covered by this program.
- Include primary and alternate course selections (if available) on your application.
Note: EEP registration occurs during UF’s drop/add period. We recommend that after listing your EEP eligible (primary choice) course(s) you intend to be registered for, to also consider including (alternate) eligible courses, in case your primary choice courses are full when the EEP registration period opens. The EEP will pay up to six credit hours (based on your actual registration) per semester term from the list of your primary and alternate choices.
EEP Registration and Drop/Add Fee Liability
UF EEP participation is based on space available and occurs during drop/add. Students must observe and comply with the established EEP registration period. Students may not register early and drop/re-add during the approved registration period to comply with this policy. Early registration will result in funding denial.
Does your department/program register your courses? If you are participating in coursework or programs that require the department/program to register on your behalf, you must:
- Alert your department/program you are requesting EEP funding for those courses
- Notify the person registering on your behalf they must comply with the EEP registration period. Note: If early registration has occurred, your EEP classes must be dropped by the department and re-added during the required EEP registration period.
- During the EEP registration period, verify the registered courses are EEP eligible and each course number and prefix (e.g., ENC1101) is listed on your approved EEP application.
Registering yourself? You must verify your courses are:
- EEP eligible (see schedule of courses and Course Selection for instructions)
- Listed on your EEP application (see registration tips below)
- Not registered before the EEP registration period
The approved alpha-numeric course prefix and number (e.g., ENC1101) listed on your application must match your registration.
You may register for any EEP eligible section (or 5-digit class number) of the alpha-numeric course prefix and number (e.g., ENC1101) listed on your approved application.
Registering for course prefix and numbers (e.g., ENC1101) that are not listed on your EEP application, will result in funding denial.
EEP Refund Policy
EEP registration occurs during the drop/add fee liability time frame. If you decide not to participate in an EEP registered course, you must drop course registrations before the fee liability deadline to avoid paying tuition for the course. Fee liability deadlines are 11:59 p.m. of last day of the EEP registration period. If your EEP request is denied, you will be responsible for all tuition, fees and late fees associated with any course registrations after the drop/add fee liability deadline. Please note: The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid.
Submit EEP Application
The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid. Please review EEP Deadlines, EEP Application Submission, and Course Registration before submitting your application. The following actions will result in EEP denial:
- Late director approval. Your application must receive your director’s online approval before the 5PM EEP Application Director Approval deadline. There are no extensions for Director approval deadlines.
- Early registration. You may not register or be registered (by your department/program) before the EEP registration period found here: deadlines.
- Ineligible EEP Courses. To receive EEP funding, courses must be EEP eligible and listed on your EEP application. To verify course eligibility, visit the University Registrar schedule of courses (see Course Selection and Application Submission Requirements for instructions).
Note: Spring 2024 applications and director approvals will not be accepted after 5PM December 15.
Degree-seeking Student Registration
The university establishes periods of enrollment each semester for employees registering for courses at UF to be paid for by this program. Degree seeking students enrolling at UF should only register during the EEP registration period. EEP applications may be submitted early, but course registration may not occur prior to the EEP registration period. Registering outside the EEP registration period can result in EEP funding denial.
Non-degree Student Registration
Non-degree seeking students must receive approval by the university registrar. Please click here for non-degree registration form. Please review the information relating to special program applications on the linked website (see section: Special Program and Standard Non-Degree Application Reminders). Please note: EEP participants will select the highlighted option as shown in the image below if accessing the non-degree application from the Visiting Students page. This application must be approved in addition to the EEP application by the University Registrar (www.registrar.ufl.edu). In the Non-Degree Course request section of the application, the student will select the “Non-Degree Special Program” option from the Program Information drop-down menu, then “Employee Education Program” from the Special Program drop-down menu. This action ensures the student’s non-degree course request will be matched to the waiver application. The university establishes periods of enrollment each semester for non-degree seeking students registering for courses at UF to be paid for by this program. Notes:
- It is important to submit both the non-degree and EEP application as soon as possible, to allow ample time for the review and processing of these applications.
- There is not an order for submitting non-degree and EEP applications. However, both applications are required to process your EEP request.
- Be sure to pay your portion of the fees by the fee deadline. To view your tuition and fee due date, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due
- To see what fees you are responsible for after you have registered, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due or Tuition Statement
- The University Bursar will waive up to 6 credit hours of tuition and fees covered by the Employee Education Program
For students attending all institutions, the University of Florida will be responsible for payment of matriculation fees, building fees, capital improvement fees, and student financial aid fees (in-state portion only). For students attending the University of Florida, the university will waive the above fees including the following local fees: technology fees, activity and service fees, athletic fees, student health fees, and transportation fees. Please note that employees will not be eligible for services provided by these local fees and may not choose to pay them separately. The employee is responsible for any additional fees not named above including:
- Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph.
- The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program.
- The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid.
Please Note: Courses may be subject to taxes as defined by the Internal Revenue Service. Click here for information. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered during the fall, after October and split over two pay periods. Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.
Employee Education Program Coordinator (352) 273-0149, email@example.com
UF Registrar Office (352) 392 1374, www.registrar.ufl.edu, firstname.lastname@example.org
UF Bursar (352) 392-9545, www.fa.ufl.edu/bursar
UF Admissions Office (352) 392-1365, www.admissions.ufl.edu Advising Resources at UF
Santa Fe College (352) 395-5000, www.sfcollege.edu