Checklist for Students Attending UF

Deadlines

*Please note: Director Approval Deadline is the deadline the EEP Participant’s supervising Director, Chair, or Department Head must complete the online approval for the EEP application.

Please verify deadlines for EEP application approval and EEP course registration to confirm you meet EEP requirements. Director approvals received after 5PM and early course registration will result in EEP funding denial. Summer semester registrations occurring May-August (A, B or C) are considered a single semester for purposes of EEP program coverage. If one registers for a combination of Summer A/C or B, a maximum of (6) credit hours will be covered by the EEP.

Requirements for EEP Application Submission and Course Registration

EEP Student Responsibility. The EEP application process does not replace the University of Florida admissions or registration process. Applying for the EEP is a separate process by which employees may obtain assistance in paying for EEP eligible coursework. Participants must be admitted to the University of Florida as a degree or non-degree seeking student to participate in this program. Employees interested in participating are responsible for university admissions policies and procedures and EEP program policy and procedures.

Application Submission Requirements

1. Use the EEP Instruction Guide as a step-by-step reference for EEP application submission.
2. Verify the courses you plan to register for are covered by the EEP. EEP course eligibility is confirmed on the University Registrar Schedule of courses. See Course Selection at UF for instructions.
3. List the EEP course(s) in which you intend to enroll and include alternate courses in the event your primary choices are full upon registration. The Employee Education Program will cover up to six credit hours per semester from this list of your primary and alternate EEP (registered) courses.
4. After submitting your application, verify receipt of confirmation emails, “Your EEP Application Manager Approved” and Your EEP Application Director Approved” from OnBase-noreply@ufl.edu. The director approval confirmation email verifies the registrar has received your EEP funding request.
5. Confirm receipt of the director approval confirmation email from OnBase-noreply@ufl.edu before 5PM on the established Director Approval Deadline.
   • If you do not receive a confirmation email after your manager/director approves your application, you must contact eep@admin.ufl.edu for assistance.
   • Director Approvals received after the 5PM deadline will result in funding denial.

Please note: EEP applications cannot be edited. If you need to change course information after application submission, a new application will need to be submitted and receive your director’s final approval before 5PM on the established EEP director approval deadline.

EEP Registration and Drop/Add Fee Liability

UF EEP participation is based on space available and occurs during drop/add. Students must observe and comply with the established EEP registration period. Students may not register early and drop/re-add during the approved registration period to comply with this policy. Early registration will result in funding denial.

Does your department/program register your courses? If you are participating in coursework or programs that require the department/program to register on your behalf, you must:

1. Alert your department/program you are requesting EEP funding for those courses
2. Notify the person registering on your behalf they must comply with the EEP Registration period
3. Verify the registered courses are EEP eligible and the Course Number and Prefix (e.g., ENC1101) is requested on your EEP application and that you have not been registered before the EEP Registration period

Registering yourself? You must verify on the schedule of courses your courses are:

1. EEP eligible (see Schedule of Courses and Course Selection for instructions)
2. Requested on your EEP application
3. Not registered before the EEP Registration period

Note: the approved course prefix and number (e.g., ENC1101) listed on your application must match your registration. You may register for any EEP eligible section (or 5-digit class number) of the approved course prefix and number. If you are registered for a course prefix and number (e.g., ENC1101) you did not request on your EEP application, the course will be denied coverage.

EEP Refund Policy

EEP registration occurs during the drop/add fee liability time frame. If you decide not to participate in an EEP registered course, you must drop course registrations before the fee liability deadline to avoid paying tuition for the course. Fee liability deadlines are 11:59 p.m. of last day of the EEP registration period. If your EEP request is denied, you will be responsible for all tuition, fees and late fees associated with any course registrations after the drop/add fee liability deadline. Please note: The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid.

Course Selection at UF

This program does not permit enrollment in:

Thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.

For students enrolling at UF, you must verify if the courses for which you are registering are approved for the EEP by completing the following steps:

1. Visit the Office of the University Registrar schedule of courses page.
2. Once here, use the Course Search function to check your course(s) for EEP eligibility.
3. Check the Additional Details section of each course. The words “EEP Eligible” is listed for each eligible course. If “EEP Eligible” is absent under Additional Details, the course cannot be covered by this program.
4. You should include primary and alternate courses (if available) on your application. List the EEP eligible course(s) you intend to be registered for (primary choices). If there are alternate or other eligible courses you are willing to be registered for, you should list them in case your intended/primary choices are full upon registration. The EEP will pay up to six credit hours (based on your actual registration) per semester from the list of your primary and alternate choices.

Submit EEP Application

The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid. Please review EEP Deadlines, Requirements for EEP Application Submission, and Course Registration before submitting your application. The following actions will result in EEP denial:

1. Late director approval. Your application must receive your director’s online approval before the 5PM EEP Application Director Approval deadline. There are no extensions for Director approval Deadlines.
2. Early registration. You may not register or be registered (by your department/program) before the EEP registration period found here: Deadlines.
3. Ineligible EEP Courses. To receive EEP funding, courses must be EEP eligible and listed on your EEP application. To verify course eligibility, visit the University Registrar Schedule of Courses (see Course Selection and Application Submission Requirements for instructions).

Reminders:

Summer B classes require a separate EEP application, director approval and EEP Registration period. You my submit Fall applications now. Fall 2023 and academic year 2023-24 deadlines will be posted to this website in July.

The Summer B director approval deadline  is June 20th, before 5pm. Summer B applications or director approvals will not be accepted after 5pm on June 20.

EEP Application

Degree-seeking Student Registration

The university establishes periods of enrollment each semester for employees registering for courses at UF to be paid for by this program. Degree seeking students enrolling at UF should only register during the EEP registration period. EEP applications may be submitted early, but course registration may not occur prior to the EEP registration period. Registering outside the EEP registration period can result in EEP funding denial.

Non-degree Student Registration

Non-degree seeking students must receive approval by the university registrar. Please click here for non-degree registration form. Please review the information relating to special program applications on the linked website (see section: Special Program and Standard Non-Degree Application Reminders). Please note: EEP participants will select the highlighted option as shown in the image below if accessing the non-degree application from the Visiting Students page. This application must be approved in addition to the EEP application by the University Registrar (www.registrar.ufl.edu). In the Non-Degree Course request section of the application, the student will select the “Non-Degree Special Program” option from the Program Information drop-down menu, then “Employee Education Program” from the Special Program drop-down menu. This action ensures the student’s non-degree course request will be matched to the waiver application. The university establishes periods of enrollment each semester for non-degree seeking students registering for courses at UF to be paid for by this program. Notes:

1. It is important to submit both the non-degree and EEP application as soon as possible, to allow ample time for the review and processing of these applications.
2. There is not an order for submitting non-degree and EEP applications. However, both applications are required to process your EEP request.

View the non-degree instruction guide. All students attending UF must complete the Mandatory Immunization and Health History form (first semester only).

Financial Obligations and Payment Process for Classes Taken at UF

Click here for EEP Funding Process

1. Be sure to pay your portion of the fees by the fee deadline. To view your tuition and fee due date, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due
2. To see what fees you are responsible for after you have registered, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due or Tuition Statement
3. The University Bursar will waive up to 6 credit hours of tuition and fees covered by the Employee Education Program

For students attending all institutions, the University of Florida will be responsible for payment of matriculation fees, building fees, capital improvement fees, and student financial aid fees (in-state portion only). For students attending the University of Florida, the university will waive the above fees including the following local fees: technology fees, activity and service fees, athletic fees, student health fees, and transportation fees. Please note that employees will not be eligible for services provided by these local fees and may not choose to pay them separately. The employee is responsible for any additional fees not named above including:

• Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph.
• The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program.
• The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid.

Please Note: Courses may be subject to taxes as defined by the Internal Revenue Service. Click here for information. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered during the fall, after October and split over two pay periods. Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.

Contacts and Other Resources

Employee Education Program Coordinator (352) 273-0149, eep@admin.ufl.edu
UF Registrar Office (352) 392 1374, www.registrar.ufl.edu, eep@registrar.ufl.edu
UF Bursar (352) 392-9545, www.fa.ufl.edu/bursar
UF Admissions Office (352) 392-1365, www.admissions.ufl.edu Advising Resources at UF
Santa Fe College (352) 395-5000, www.sfcollege.edu