Checklist for Students Attending UF
|Term||EEP Application Director Approval Deadline
EEP participant’s Director, Chair, Department Head
|EEP Registration Period
Drop/Add Fee Liable Dates
|Fall 2020||5 p.m. on August 28, 2020||8:00 a.m., August 31, 2020 –
11:59 p.m., September 4, 2020
|Spring 2021||5 p.m. on January 8, 2021||8:00 a.m., January 11, 2021 –
11:59 p.m., January 15, 2021
|Summer A/C 2021||5 p.m. on May 4, 2021||8:00 a.m., May 10, 2021 –
11:59 p.m., May 11, 2021
|Summer B 2021||5 p.m. on June 22, 2021||8:00 a.m., June 28, 2021 –
11:59 p.m., June 29, 2021
Please verify deadlines for EEP application approval and EEP course registration to confirm you meet EEP requirements. Director approvals received after 5PM and early course registration will result in EEP funding denial.
Summer semester registrations occurring May-August (A, B or C) are considered a single semester for purposes of EEP program coverage. If one registers for a combination of Summer A/C or B, a maximum of (6) credit hours will be covered by the EEP.
Requirements for EEP Application Submission and Course Registration
Please ensure you have reviewed and/or completed these items:
EEP Student Responsibility. The EEP application process does not replace the University of Florida admissions or registration process. Applying for the EEP is a separate process by which employees may obtain assistance in paying for EEP eligible coursework. Participants must be admitted to the University of Florida as a degree or non-degree seeking student to participate in this program. Employees interested in participating are responsible for university admissions policies and procedures and EEP program policy and procedures.
Application Submission Requirements
- Use the EEP Instruction Guide as a step-by-step reference for EEP application submission.
- Verify the courses you plan to register for are covered by the EEP. EEP course eligibility is confirmed on the University Registrar Schedule of courses. See Course Selection at UF for instructions.
- List the EEP course(s) in which you intend to enroll and include alternate courses in the event your primary choices are full upon registration. The Employee Education Program will cover up to six credit hours per semester from this list of your primary and alternate EEP (registered) courses.
- After submitting your application, verify receipt of confirmation emails, “Your EEP Application Manager Approved” and Your EEP Application Director Approved” from OnBasefirstname.lastname@example.org. The director approval confirmation email verifies the registrar has received your EEP funding request.
- Confirm receipt of the director approval confirmation email from OnBaseemail@example.com before 5PM on the established Director Approval Deadline.
- If you do not receive a confirmation email after your manager/director approves your application, you must contact firstname.lastname@example.org for assistance.
- Director Approvals received after the 5PM deadline will result in funding denial.
Please note: EEP applications cannot be edited. If you need to change course information after application submission, a new application will need to be submitted and receive your director’s final approval before 5PM on the established EEP director approval deadline.
EEP Registration and Drop/Add Fee Liability
UF EEP participation is based on space available and occurs during drop/add. Students must observe and comply with the established EEP registration period, which opens at 8AM and remains open though the drop/add with fee liability date. Students may not register early and drop/re-add during the approved registration period in order to comply with this policy.
Early registration will result in funding denial.
- Does your department/program register your courses? If you are participating in coursework or programs that require the department/program to register on your behalf, you must 1) alert your department you are requesting EEP funding for those courses, and 2) inform the person registering on your behalf of the EEP registration period designated above to verify early registration does not occur.
- You must verify the courses for which you are registering are 1) EEP approved courses by visiting the University Registrar Schedule of courses (see Course Selection for instructions), and 2) listed on your EEP application to be covered by this program.
- EEP courses listed on the application must match the course prefix and number (e.g. ENC1101) of the EEP course(s) you register for.
Need help during EEP registration? Contact the EEP Coordinator at: email@example.com or University Registrar at: firstname.lastname@example.org, if you need assistance or have questions about your EEP course registration. It is important to communicate with our office during business hours before the UF drop/add fee liable date.
EEP Refund Policy
EEP registration occurs during the drop/add fee liability time frame. If you decide not to participate in an EEP registered course, you must drop course registrations before the fee liability deadline to avoid paying tuition for the course. Fee liability deadlines are 11:59 p.m. of last day of the EEP registration period. If your EEP request is denied, you will be responsible for all tuition, fees and late fees associated with any course registrations after the drop/add fee liability deadline.
Please note: The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid.
This program does not permit enrollment in:
- Thesis, dissertation, internships, directed individual study, individual performance courses, non-credit courses, sponsored-credit courses, off-book programs, correspondence courses, and some distance education course offerings.
For students enrolling at UF, you must verify if the courses for which you are registering are approved for the EEP by completing the following steps:
- Visit the Office of the University Registrar schedule of courses page.
- Once here, click on the course listings link under the term you are interested in taking courses.
- There is a column titled “EEP” in the course listings. If you see “EEP: Yes” indicated for that course and section in the “EEP” column, the course is covered.
- You should list the course(s) in which you intend to enroll and include alternate courses in the event your primary choices are full upon registration. The Employee Education Program will cover for up to six credit hours per semester from this list of your (registered) primary and alternate choices.
Submit EEP Application
The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for, or a refund of any fees paid. Please review EEP Deadlines, Requirements for EEP Application Submission, and Course Registration before submitting your application.
The following actions will result in EEP denial:
- Late director approval. Your application must receive your director’s online approval before the 5PM EEP Application Director Approval deadline. There are no extensions for Director approval Deadlines.
- Early registration. You may not register or be registered (by your department/program) before 8AM of the EEP registration period. EEP registration periods can be found here: Deadlines.
- Ineligible EEP Courses. To receive EEP funding, courses must be EEP eligible and listed on your EEP application. To verify course eligibility, visit the University Registrar Schedule of Courses (see Course Selection and Application Submission Requirements for instructions).
Summer B director approval deadline is June 22, before 5PM.
Please note: Summer B requests require a separate EEP application. If you need to submit a Summer B application, please contact the EEP Coordinator at email@example.com.
Degree-seeking Student Registration
The university establishes periods of enrollment each semester for employees registering for courses at UF to be paid for by this program. Degree seeking students enrolling at UF should only register during the EEP registration period. EEP applications may be submitted early, but course registration may not occur prior to the EEP registration period. Registering outside the EEP registration period can result in EEP funding denial.
Non-degree Student Registration
According to university policy, courses taken in a non-degree seeking status may not apply to a degree program. Please consult the graduate catalog for details regarding the transfer of credit.
Non-degree seeking students must receive approval by the university registrar. Please click here for the non-degree registration form. This application must be approved in addition to the EEP application by the University Registrar (www.registrar.ufl.edu). In the Non-Degree Course request section of the application, the student will select the “Non-Degree Special Program” option from the Program Information drop-down menu, then “Employee Education Program” from the Special Program drop-down menu. Doing so will ensure that the student’s non-degree course request will be matched to the waiver application. The university establishes periods of enrollment each semester for non-degree seeking students registering for courses at UF to be paid for by this program.
- It is important to submit both the non-degree and EEP application as soon as possible, to allow ample time for the review and processing of these applications.
- There is not an order for submitting non-degree and EEP applications. However, both applications are required to process your EEP request.
All students attending UF must complete the Mandatory Immunization and Health History form (first semester only).
- Be sure to pay your portion of the fees by the fee deadline. To view your tuition and fee due date, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due
- To see what fees you are responsible for after you have registered, go to ONE.UF, and go to the Campus Finances Card > View Account Summary > Charges Due or Tuition Statement
- The University Bursar will waive up to 6 credit hours of tuition and fees covered by the Employee Education Program
For students attending all institutions, the University of Florida will be responsible for payment of matriculation fees, building fees, capital improvement fees, and student financial aid fees (in-state portion only).
For students attending the University of Florida, the university will waive the above fees including the following local fees: technology fees, activity and service fees, athletic fees, student health fees, and transportation fees.
Please note that employees will not be eligible for services provided by these local fees and may not choose to pay them separately.
The employee is responsible for any additional fees not named above including:
- Applications fees, online education fees, out-of-state tuition and fees, photo I.D. fees, late registration fees, late payment fees, material and supply fees, repeat course surcharge fee, and any other fees not covered by this program as listed in the above paragraph.
- The costs associated with non-credit courses and program offerings otherwise required as an extension of regular employee training are not covered under this program.
- The university’s fee petition and fee refund policies and procedures are not applicable to courses taken through this program. Therefore, there is no petition process for a refund of any fees paid.
Courses may be subject to taxes as defined by the Internal Revenue Service. The portion of employer-provided tuition assistance that is in excess of $5,250 per year will be taxed as part of an employee’s personal income. This tax assessment is usually entered on the “third paycheck of the month” during the fall. Remember, the third paycheck of the month has only limited deductions. Applicable taxes (e.g. Social Security, Medicare, Federal Withholding Tax) are calculated and deducted for the tuition in excess of $5,250 and reduce the employee’s net paycheck for that pay period. Employees are responsible for any individual tax liability that may result from participation in this tuition program and should refer any tax questions to their personal tax advisor.
Employee Education Program Coordinator
(352) 273-0149, firstname.lastname@example.org
UF Registrar Office
(352) 392-9545, www.fa.ufl.edu/bursar
UF Admissions Office
(352) 392-1365, www.admissions.ufl.edu
Santa Fe College
(352) 395-5000, www.sfcollege.edu