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Toolkit Features
NEW SCREENS COMING NOVEMBER 15
UF Disbursements
352.392.1335 | myufmarketplace@ufl.edu | website
The myUF Marketplace provides a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.
The myUF Marketplace will be switched over to a new screen format (New Experience) on November 15, 2021. If you would like to get an early start, navigate to our temporary “New Experience” toolkit for guides that will be added soon with new screen shots. Please contact myufmarketplace@ufl.edu to get the new screens’ toggle button turned on – you will see a toggle button in myUF Marketplace to be able to go back and forth to the new screens (New Experience) and back to the regular screens (Classic Experience). This will include shopping, carts, requisitions, POs, invoices, and change requests. New guides will be added as they are completed.
Web Simulations and Instruction Guides
TRANSACTIONS COMPLETED IN MYUF MARKETPLACE
GETTING STARTED
Getting Started Guide to myUF Marketplace PDF
Requesting myUF Marketplace Security Roles PDF
Setting Up Your User Profile PDF
Using ChartField String Favorites in myUF Marketplace PDF
SEARCH
Searching for Change Orders in myUF Marketplace PDF
Searching for Purchase Orders in myUF Marketplace PDF
Saving Exporting and Scheduling a Search myUF Marketplace PDF
Searching for Requisitions in myUF Marketplace PDF
SHOPPING
Completing a Requisition in myUF Marketplace PDF
Using the Product/Keyword Search PDF
Shopping Using the Punchout Websites PDF
Shopping With a Form for Service PDF
Shopping Using the Non-Catalog Item Form PDF
Shopping Using the Supplier Showcase PDF
Saving and Retrieving Items from My Favorites PDF
Assigning My Cart to a Requestor PDF
Using a Contract in myUF Marketplace PDF
Browsing Contracts in myUF Marketplace from the Contracts Menu PDF
Selecting a Contract Within a Cart in myUF Marketplace PDF
Changing Contracts within a Requisition PDF
Using the View Carts in myUF Marketplace PDF
Lease Space and Rentals in myUF Marketplace PDF
Using the Agreement Intake Form in myUF Marketplace PDF
REQUISITIONS (ONLY FOR REQUESTORS)
Completing a Requisition in myUF Marketplace PDF
Completing a Requisition – Commodity Codes PDF
Completing a Requisition – Splitting a Distribution PDF
Consolidating Carts in myUF Marketplace PDF
Fixing Rejected Requisitions PDF
Processing a Cart from a Shopper PDF
Temporary Substitution for Requestors PDF
Using Dashboards in myUF Marketplace for Requestors PDF
Using My Favorites in myUF Marketplace PDF
Creating Requisitions to Specialty Underwriters PDF
Using the View Carts in myUF Marketpalce PDF
Accounts Payable Invoicing
Creating an Invoice from a Purchase Order PDF
Creating a Non-Purchase Order Invoice PDF
Adding a Non-PO Line PDF
Adding Asset Information to an Invoice PDF
Viewing Draft Invoices PDF
Creating a Credit Memo PDF
Creating a Recurring Invoice PDF
Match Exceptions PDF
Working an Invoice for Department Level 1 Approvers PDF
Working Returned Invoices PDF
CHANGE ORDERS
Increasing and Decreasing a PO Using the Change Request in myUF Marketplace PDF
Cancelling or Adding a Line Using the Change Request in myUF Marketplace PDF
Changing ChartFields Using a Change Request in myUF Marketplace PDF
Troubleshooting and Locating Your Change Requests in myUF Marketplace PDF
Closing a Purchase Order and Releasing Encumbrances PDF
Approving Change Orders for Financial Approvers in myUF Market PDF
TRACKING ORDERS AND APPROVALS
Using the My Requisitions Page PDF
RESEARCHING YOUR ORDERS IN MYUF MARKETPLACE
Using the Search Export to Research POs and Requisitions PDF
APPROVING (ONLY FOR APPROVERS)
Approving Requisitions in myUF Marketplace PDF
Approving Requisitions with Multiple Dept IDs PDF
Temporary Substitution for Approvers PDF
Moving Attachments between Notes PDF
Approving a Change Request in myUF Marketplace PDF
Using Dashboard in myUF Marketplace for Approvers PDF
Training
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the blue Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
PST083 myUF Marketplace
Register in myTraining
This online course provides information about the myUF Marketplace system. The myUF Marketplace will provide a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.
Security roles associated with PST083: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.
ADV006 Fund Administrator Training
Register in myTraining
Essential online training outlining the policies and procedures for Fund Administrators across the University of Florida.
Security roles associated with ADV006: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.
UF_N_UFF_FAS is NOT required for approving invoices in myUF Marketplace.
Security Roles
Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.
- Required role(s) for all users
- UF_SY_BUSUNIT_UFLOR: This is a core and end user role granting access to business units defined in PeopleSoft for the University of Florida (UFLOR)
- Which myUF Marketplace role do I need?
- Procurement role information: https://procurement.ufl.edu/uf-departments/myuf-market/3864-2/
- Invoice role information: https://www.fa.ufl.edu/directives/department-approvers/ (Currently only one role can be granted)
- Shopper – Shop for items and send cart orders to Requestors
UF_N_MKT_SHOPPER (Default role given to all permanent faculty and staff)
UF_N_MKT_Shopper_Req (non-permanent staff and faculty) - Requestor – Shop for items and place Cart orders. Approve department invoices
UF_N_MKT_REQUESTOR
UF_N_MKT_FACILITY_REQUESTOR - Financial Approver – Approve requisitions and second level of approval for department invoices
UF_N_MKT_FINANCIAL_APPROVER
Other Resources
Finance and Accounting: myUF Marketplace Website
Contact Information
myUF Marketplace Help Desk
Email: myUFMarketplace@ufl.edu
Phone: (352) 392-1335
UF Disbursements website
Phone (352) 392-1241
Fax (352) 392-0081
E-mail: disbursements@ufl.edu
Address: 114 Elmore Hall