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Toolkit Features
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352.392.1335 | myufmarketplace@ufl.edu | website
The myUF Marketplace provides a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.
The myUF Marketplace switched over to a new screen format (New Experience) on November 15, 2021. This change includes shopping, carts, requisitions, POs, invoices, and change requests. Guides are updated to reflect the changes.
Instruction Guides
TRANSACTIONS COMPLETED IN MYUF MARKETPLACE
GETTING STARTED
Setting Up Your User Profile PDF
SEARCH
Searching for Change Orders in myUF Marketplace PDF
Searching for Purchase Orders in myUF Marketplace PDF
Saving Exporting and Scheduling a Search myUF Marketplace PDF
Searching for Requisitions in myUF Marketplace PDF
SHOPPING
Completing a Requisition in myUF Marketplace PDF
Using the Product Keyword Search PDF
Using a Service Request Form in myUF Marketplace PDF
REQUISITIONS (ONLY FOR REQUESTORS)
Copying Split Distributions to Other Lines in Requisitions PDF
Fixing Rejected Requisitions PDF
Working with My Favorites PDF
Using Dashboards for Requestors in myUF Marketplace PDF
Temporary Substitution for Requestors PDF
Processing a Cart from a Shopper PDF
ACCOUNTS PAYABLE INVOICING
Changing Invoice Remit Address for Suppliers in myUF Marketplace PDF
How to Split Invoice Lines PDF
Viewing Draft Invoices PDF
Match Exceptions PDF
Working an Invoice for Department Level 1 Approvers PDF
How to add a Non-PO Line to a PO Invoice PDF
Including Asset Information in an Invoice PDF
Creating a Credit Memo PDF
Creating an Invoice from a Purchase Order PDF
Creating a Non-Purchase Order Invoice PDF
Creating a Recurring Invoice PDF
Working Returned Invoices PDF
CHANGE ORDERS
Using a Change Request to Increase a Fully Invoiced Line PDF
Adding and Deleting Internal and External Attachments PDF
Approving Change Orders for Financial Approvers in myUF Marketplace PDF
Increasing or Decreasing a PO Using a Change Order in myUF
Marketplace PDF
Closing a Purchase Order to Release Encumbrances PDF
Changing ChartFields on a PO Using Change Requests in myUF
Marketplace PDF
Cancelling or Adding a Line Using a Change Request in myUF
Marketplace PDF
TRACKING ORDERS AND APPROVALS
RESEARCHING YOUR ORDERS IN MYUF MARKETPLACE
APPROVING (ONLY FOR APPROVERS)
Approve a Requisition, PO, Change Order or Invoice in myUF Marketplace PDF
Training
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the blue Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
PST083 myUF Marketplace
Register in myTraining
This online course provides information about the myUF Marketplace system. The myUF Marketplace will provide a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.
Security roles associated with PST083: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.
PST073 Intro to Procurement in myUF Marketplace
Register in myTraining
Please note that this online class is required for those employees designated Requestors, however, it is recommended for Financial Approvers and Shoppers. Learn how to search for items in the Marketplace’s 35 UF negotiated-price catalogs, how to create a cart for goods and services with other suppliers; how to add Ship To, Bill To, ChartFields and other required fields, how to assign a cart to a requestor, and submit an order. Learn about requisition and purchase order approval workflow. Also included is how to do change orders to increase, decrease or make changes to your purchase order and how to resend it to the supplier. The class also shows how to cancel purchase order lines and close purchase orders. PST073 walks you through instruction guides and resources available to refer to when you are in the moment at your desk completing a purchase in myUF Marketplace on behalf of your department.
ADV006 Fund Administrator Training
Register in myTraining
Essential online training outlining the policies and procedures for Fund Administrators across the University of Florida.
Security roles associated with ADV006: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.
UF_N_UFF_FAS is NOT required for approving invoices in myUF Marketplace.
Security Roles
Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.
- Required role(s) for all users
- UF_SY_BUSUNIT_UFLOR: This is a core and end user role granting access to business units defined in PeopleSoft for the University of Florida (UFLOR)
- Which myUF Marketplace role do I need?
- Procurement role information: https://procurement.ufl.edu/uf-departments/myuf-market/3864-2/
- Invoice role information: https://www.fa.ufl.edu/directives/department-approvers/ (Currently only one role can be granted)
- Shopper – Shop for items and send cart orders to Requestors
UF_N_MKT_SHOPPER (Default role given to all permanent faculty and staff)
UF_N_MKT_Shopper_Req (non-permanent staff and faculty) - Requestor – Shop for items and place Cart orders. Approve department invoices
UF_N_MKT_REQUESTOR
UF_N_MKT_FACILITY_REQUESTOR - Financial Approver – Approve requisitions and second level of approval for department invoices
UF_N_MKT_FINANCIAL_APPROVER
Other Resources
Finance and Accounting: myUF Marketplace Website
Contact Information
myUF Marketplace Help Desk
Email: myUFMarketplace@ufl.edu
Phone: (352) 392-1335
UF Disbursements website
Phone (352) 392-1241
Fax (352) 392-0081
E-mail: disbursements@ufl.edu
Address: 114 Elmore Hall