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  • NEW SCREENS COMING NOVEMBER 15

    UF Disbursements

    352.392.1335 | myufmarketplace@ufl.edu | website

     The myUF Marketplace provides a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.

    The myUF Marketplace will be switched over to a new screen format (New Experience) on November 15, 2021. If you would like to get an early start, navigate to our temporary “New Experience” toolkit for guides that will be added soon with new screen shots. Please contact myufmarketplace@ufl.edu to get the new screens’ toggle button turned on – you will see a toggle button in myUF Marketplace to be able to go back and forth to the new screens (New Experience) and back to the regular screens (Classic Experience). This will include shopping, carts, requisitions, POs, invoices, and change requests. New guides will be added as they are completed.


    Web Simulations and Instruction Guides

    TRANSACTIONS COMPLETED IN MYUF MARKETPLACE

    GETTING STARTED

    Getting Started Guide to myUF Marketplace PDF

    Requesting myUF Marketplace Security Roles PDF

    Setting Up Your User Profile PDF

    Using ChartField String Favorites in myUF Marketplace PDF

    SEARCH

    Searching for Change Orders in myUF Marketplace PDF

    Searching for Purchase Orders in myUF Marketplace PDF

    Saving Exporting and Scheduling a Search myUF Marketplace PDF

    Searching for Requisitions in myUF Marketplace PDF

    SHOPPING

    Completing a Requisition in myUF Marketplace PDF

    Using the Product/Keyword Search PDF

    Shopping Using the Punchout Websites PDF

    Shopping With a Form for Service PDF

    Shopping Using the Non-Catalog Item Form PDF

    Shopping Using the Supplier Showcase PDF

    Saving and Retrieving Items from My Favorites PDF

    Assigning My Cart to a Requestor PDF

    Using a Contract in myUF Marketplace PDF

    Browsing Contracts in myUF Marketplace from the Contracts Menu PDF

    Selecting a Contract Within a Cart in myUF Marketplace PDF

    Changing Contracts within a Requisition PDF

    Using the View Carts in myUF Marketplace PDF

    Lease Space and Rentals in myUF Marketplace PDF

    Using the Agreement Intake Form in myUF Marketplace PDF

    REQUISITIONS (ONLY FOR REQUESTORS)

    Completing a Requisition in myUF Marketplace PDF

    Completing a Requisition – Commodity Codes PDF

    Completing a Requisition – Splitting a Distribution PDF

    Consolidating Carts in myUF Marketplace PDF

    Fixing Rejected Requisitions PDF

    Processing a Cart from a Shopper PDF

    Temporary Substitution for Requestors PDF

    Using Dashboards in myUF Marketplace for Requestors PDF

    Using My Favorites in myUF Marketplace PDF

    Creating Requisitions to Specialty Underwriters PDF

    Using the View Carts in myUF Marketpalce PDF

    Accounts Payable Invoicing

    Creating an Invoice from a Purchase Order PDF

    Creating a Non-Purchase Order Invoice PDF

    Adding a Non-PO Line PDF

    Adding Asset Information to an Invoice PDF

    Viewing Draft Invoices PDF

    Creating a Credit Memo PDF

    Creating a Recurring Invoice PDF

    Match Exceptions PDF

    Working an Invoice for Department Level 1 Approvers PDF

    Working Returned Invoices PDF

    CHANGE ORDERS

    Increasing and Decreasing a PO Using the Change Request in myUF Marketplace PDF

    Cancelling or Adding a Line Using the Change Request in myUF Marketplace PDF

    Changing ChartFields Using a Change Request in myUF Marketplace PDF

    Troubleshooting and Locating Your Change Requests in myUF Marketplace PDF

    Closing a Purchase Order and Releasing Encumbrances PDF

    Approving Change Orders for Financial Approvers in myUF Market PDF

    TRACKING ORDERS AND APPROVALS

    Using the My Requisitions Page PDF

    RESEARCHING YOUR ORDERS IN MYUF MARKETPLACE

    Using the Search Export to Research POs and Requisitions PDF

    APPROVING (ONLY FOR APPROVERS)

    Approving Requisitions in myUF Marketplace PDF

    Approving Requisitions with Multiple Dept IDs PDF

    Temporary Substitution for Approvers PDF

    Moving Attachments between Notes PDF

    Approving a Change Request in myUF Marketplace PDF

    Using Dashboard in myUF Marketplace for Approvers PDF

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the blue Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining

    PST083 myUF Marketplace

    Register in myTraining

    This online course provides information about the myUF Marketplace system. The myUF Marketplace will provide a user-friendly, streamlined way for departments to purchase and pay for goods and services. The Marketplace is a combination of myUF Market and myUF Payment Solutions. The adoption of the Marketplace represents UF’s ongoing commitment to initiatives that strategically reduce costs without sacrificing quality.
    Security roles associated with PST083: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.

    ADV006 Fund Administrator Training

    Register in myTraining

    Essential online training outlining the policies and procedures for Fund Administrators across the University of Florida.

    Security roles associated with ADV006: UF_N_MKT_FINANCIAL_APPROVER & UF_N_MKT_REQUESTOR.

    UF_N_UFF_FAS is NOT required for approving invoices in myUF Marketplace.

    Security Roles

    Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

    1. Required role(s) for all users
      • UF_SY_BUSUNIT_UFLOR: This is a core and end user role granting access to business units defined in PeopleSoft for the University of Florida (UFLOR)
    2. Which myUF Marketplace role do I need?
    • Shopper – Shop for items and send cart orders to Requestors
      UF_N_MKT_SHOPPER (Default role given to all permanent faculty and staff)
      UF_N_MKT_Shopper_Req (non-permanent staff and faculty)
    • Requestor – Shop for items and place Cart orders. Approve department invoices
      UF_N_MKT_REQUESTOR
      UF_N_MKT_FACILITY_REQUESTOR
    • Financial Approver – Approve requisitions and second level of approval for department invoices
      UF_N_MKT_FINANCIAL_APPROVER

     Other Resources

    Finance and Accounting: myUF Marketplace Website

    Procurement Toolkit

     Contact Information

    myUF Marketplace Help Desk
    Email:  myUFMarketplace@ufl.edu
    Phone:  (352) 392-1335

    UF Disbursements website
    Phone (352) 392-1241
    Fax (352) 392-0081
    E-mail: disbursements@ufl.edu
    Address: 114 Elmore Hall