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Role-based security restricts access to resources to only those users who have been granted a particular security role. A security role is a set of rights associated with access to different functions in the system.
This toolkit is designed for those who serve as Department Security Administrators (DSAs) and Security Role Approvers. Refer to this information when managing requests to grant or remove access to administrative computer applications, when approving or denying requests for specific security roles, or when managing conflicting security role requests.
You may notice the navigation in myUFL is different than what is shown in these training resources. Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.
UF Computing Help Desk
Departmental Security Administrators
Account Code Security PDF
ePAF Override PDF
Grants Proposal Workflow Setup PDF
Handling Pre-Existing Role Conflicts PDF
HRMS Department Security PDF
Requesting Academic Activities Reporting Security PDF
Requesting Careers at UF Security PDF
Requesting Effort Reporting Security PDF
Requesting Grants DeptID Security PDF
Requesting SIS Academic Security PDF
Time and Labor Security PDF
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
BRG900: Understanding Your DSA Role
This interactive session reviews the topics and skills necessary to serve as a UF Department Security Administrator (DSA): internal controls, managing user security roles, conflict role process, HRMS/Grants Security setups, and quality assurance methods. This class is required to obtain the UF_SEC_REQUESTOR role. NOTE: To become a DSA, you must also complete a DSA Authorization Form and have it signed by your appropriate Vice President, Dean, Director or Department Chair.
BRG300: Security Role Approvers
This interactive session reviews the topics and skills necessary to serve as a UF Security Approver (or Conflict Approver) for security authorization roles within the myUFL system: internal controls, managing user security roles, and quality assurance methods. This class is required to obtain the UF_SEC_APPROVER and UF_SEC_APPROVE_CONFLICTS (for Conflict Approvers only) roles. A signed Approver Authorization Form must be on file prior to becoming a Security Approver or Conflict Approver.
Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.
Roles needed to perform DSA duties:
Roles needed to perform Security Approver duties:
- UF_SEC-APPROVE_CONFLICTS (for Conflict Approvers only)