Careers at UF is the system to create and manage electronic job postings at the University of Florida. This toolkit provides resources to assist departmental staff when creating/approving a job requisition, reviewing applicants in the system, using the available reports to analyze applicant trends in individual departments, and to find and view postings among many others.

For Hiring Managers

In addition to the recruitment checklists found in this toolkit, the UF Leadership Toolkit features additional recruitment resources for hiring managers such as “How to Write an Effective Job Posting” and “Behavioral Based Interview Questions.” These and other resources are aimed at supporting hiring managers in conducting effective and productive recruiting efforts and can be found in the Cultivate Talent section.

Recruitment & Staffing

352.392.2477 | jobinquiries@ufl.edu | website

To locate your department’s Approver and/or Core HR Recruiter click here.

You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.


Careers at UF Web Simulations and Instruction Guides

Careers at UF: Faculty & Postdocs

Creating a Position PDF

Approving a Position PDF

Evaluating Applicants PDF

Overview of Careers at UF: Staff & Students

How To Request a Security Role to Access Careers at UF? (Dept Admin) PDF

Can Non UF Employees Use the Careers at UF System? (Dept Admin) PDF

What Do These Icons and Flags Mean to My Recruitment Process? (Dept Admin/Hiring Manager) PDF

Careers at UF: What Do These Terms Mean? (Dept Admin) PDF

Advertising the Job Position Careers at UF: Staff & Students

How Do I Find a Position Number to Create a Job Requisition? (Dept Admin) Simulation | PDF

As an Approver, What’s My Role in Posting a Job Requisition? (Dept Admin) Simulation | PDF

How Do I Post a Job in Careers at UF? (Dept Admin) Simulation | PDF

How Do I Post OPS and Post Doc Positions in Careers at UF? (Dept Admin) PDF

How Do I Use the Reference Collection Feature in Careers at UF? (Dept Admin) PDF

Managing Applicants Careers at UF: Staff & Students

How Do I Navigate the Careers at UF System as an Originator/Approver? (Dept Admin) PDF

Why Should I Change an Applicant’s Status? (Dept Admin) Simulation | PDF

How to Manage My Job List? (Dept Admin) Simulation | PDF

How is the Export Action Helpful? (Dept Admin) Simulation | PDF

As a Hiring Manager, How Do I Change Statuses in my Applicant Pool? (Hiring Manager) PDF

What Can I Do In the System as a Hiring Manager? (Hiring Manager) Simulation | PDF

How Do I Review the Applicant Pool? (Hiring Manager) Simulation | PDF

How Do I View Reference Letters and Edit References in Careers at UF? (Dept Admin/Hiring Manager) PDF

I’m a Search Committee Member: How Do I Review the Applicant Pool? (Search Committee) PDF

Selecting Candidates Careers at UF: Staff & Students

Why Should I Use the Applicant Statuses During My Recruitment Process? (Dept Admin/Hiring Manager) PDF

How Do I Finalize My Recruitment Process? (Dept Admin) PDF

What Positions Are Eligible for Veteran’s Preference? Excel

When Should I Use the Communication Templates in Careers at UF? PDF


Recruitment Checklists

Recruitment Checklist – Faculty PDF

Recruitment Checklist – OPS Adjunct Faculty PDF

Recruitment Checklist – Post Doc Associate PDF

Recruitment Checklist – TEAMS Exempt PDF

Recruitment Checklist – TEAMS Non-Exempt PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining


PST098 Careers at UF: Staff & Students

This course covers the Careers at UF job requisition system that departments at UF use to post positions online for hire. Learn how to create and process job requisitions for your department. Understand approval workflow and how an applicant uses the system to search for jobs and submit applications.This is a required course for those who will need to request the roles of UF_N_JRQ Department Req Orig (Originator) or UF_N_JRQ Department Req Appr (Approver). Individuals who will be Originators in Careers at UF must complete PST098 Careers at UF before requesting the Originator or Approver role in myUFL. The individuals who typically serve in the Originator or Approvers roles are department administrators, administrative assistants, and office managers.

PST099 Careers at UF: Faculty & Postdocs

This course covers the Careers at UF system that departments at UF use to post faculty and postdoctoral associate positions online for hire. Learn how to create faculty and postdoc positions for your department. Understand approval workflow. Learn how to manage the position and make necessary edits. This is a required course for those who will need to request the roles of UF_N_JRQ Department Req Orig (Originator) or UF_N_JRQ Department Req Appr (Approver). It also is required for individuals who need to be assigned the special role of Committee Manager in the system.

Security Roles

For all Careers at UF actions* you need the following security roles:

Either
The Originator security role: UF_N_JRQ Department Req Orig
Or
The Approver security role: UF_N_JRQ Department Req Appr

* Exception: for approving requisitions you must have Approver security role – UF_N_JRQ Department Req Appr
Please note you must complete the PST098 Careers at UF: Staff & Students and PST099 Careers at UF: Faculty & Postdocs class before you can receive security to become an Originator or Approver.

Other Resources

Contact Information

  • Recruitment & Staffing: 392-2477 (TEAMS, USPS, Non-student OPS) jobinquiries@ufl.edu
  • Classification & Compensation: 392-2477 (TEAMS, USPS)
  • Student Employment: 392-0296
  • Academic Personnel: 392-2477 (Faculty)
  • Provost Office, Faculty Development: 392-6004 (Faculty)
  • UF Help Desk (for technical problems): 392-HELP helpdesk@ufl.edu