Commitment Accounting

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Commitment Accounting transactions are used to identify the funding source for an employee. They are completed after the job action has been completed and approved. These Frequently Asked Questions will get you started with the myUFL payroll system and to answer general questions about your paycheck.

You may notice the navigation in myUFL is different than what is shown in these training resources. Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.

Web Simulations and Instruction Guides

Searching for an Individual PDF

Review Job Data Simulation | PDF

Create a New Hire Simulation | PDF

Multiple Combination Codes Simulation | PDF

Find Grant Dates Simulation | PDF

Create a Simple Retro Simulation | PDF

Create a Complex Retro Simulation | PDF

Create a Fixed Value Retro Simulation | PDF

Using the Payroll Calculator Simulation | Calculator (Excel)

Additional Pay Using Multiple Earnings Code Simulation | PDF

Enterprise System Reports Simulation

Completing the Payroll Distribution/ Retro Request Form (PDRR) Simulation | PDF

Create a Cross College Retro Simulation | PDF

Create a Future Edit Simulation | PDF

Prior Employees PDF

Security Roles PDF

Retro FlowChart-LifeCycle-Timeline PDF

Triggers Simulation

Fixing an Additional Pay Simulation | PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining

PST985 Commitment Accounting Basics (Part 1 of 2 part series)

In this session, participants will review how to complete Department Budget Table transactions. Designed for departmental staff responsible for their department’s employee labor charges and cost reallocations. This workshop covers the following basic Commitment Accounting concepts and actions involving Department Budget Tables USA:

Commitment Accounting Workflow
Job Data and Department Budget Tables
Entering a New Hire Commitment Accounting action and updating Department Budget Tables
Additional Pay, CAS Exemptions and College Work Study
Simple Retros
Missing Distribution Lists

This workshop is required to obtain the temporary UF_KA_DEPT_BUDGETING_TRAINEE security role. This role will allow access to complete all needed Commitment Accounting actions. This role will expire 90 days after receipt. To continue processing Commitment Accounting actions, complete PST986 Commitment Accounting Advanced prior to the 90-day expiration.

PST986 Commitment Accounting Advanced (Part 2 of 2 part series)

In this session, participants will learn more advanced Commitment Accounting concepts and actions involving Department Budget Tables USA such as:

More advanced Retros
Cross College Distributions
Correcting and Editing Additional Pays
Future Edits
Enterprise System Reports & HRMS Queries

This workshop is required to obtain the permanent UF_KA_DEPT_BUDGETING_ADMIN security role. This role will allow access to complete all needed Commitment Accounting actions. PST986 Commitment Accounting Advanced must be completed within 90 days of obtaining the UF_KA_DEPT_BUDGETING_TRAINEE role.

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

If you wish to View Inquiry ONLY, the role to be requested is UF_KA_BUDGETING_INQUIRY. You must also provide a Dept ID. This will give you access to everyone in your department.

If you are going to process transactions in Commitment Accounting for your Department ONLY, you should request the temporary UF_KA_DEPT_BUDGETING_TRAINEE security role from yours DSA after completing the PST985 Commitment Accounting Basics course. You must also provide a Dept ID. This will give you access to everyone in your department. Within 90 days of obtaining the UF_KA_DEPT_BUDGETING_TRAINEE security role, you should request the permanent UF_KA_DEPT_BUDGETING_ADMIN security role from your DSA after completing the PST986 Commitment Accounting Advanced course. You must also provide a Dept ID. This will give you access to everyone in your department.
If you are at a College Level and will be processing transactions that are likely to include “Cross College Transactions,” you must request the UF_KA_PAYROLL_BUDGETING security role from your DSA. College Level security will include ALL in row level security. This means you will have access to everyone and can complete the Cross College Transactions. Your DSA should send an email to University Payroll & Tax Services staff providing notification that employee needs college level processing access in myUFL.
Enterprise Reporting will be available to anyone with any of the following Commitment Accounting security roles:

UF_KA_BUDGETING_INQUIRY

UF_KA_DEPT_BUDGETING_TRAINEE

UF_KA_DEPT_BUDGETING_ADMIN

UF_KA_PAYROLL_BUDGETING

Other Resources

For system status information, please review the Alert Notices web page.