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Non-academic or sponsored project effort

352.392.5778 | effort@admin.ufl.edu

Academic or instruction effort

352.392.0456 | aramire@ufl.edu

The information in this toolkit is designed to assist departmental staff and faculty who are entering, certifying, or authorizing data within the effort reporting system. Effort reporting at UF fulfills two separate requirements:

  • Instructional and research reporting required by the state
  • Sponsored project effort reporting required by the federal government

You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.


Web Simulations and Instruction Guides

Effort Reporting

Effort Reporting Glossary PDF

Effort Reporting Activity Categories PDF

Effort Reporting Policy PDF

Effort Reporting Directives and Procedures PDF

Faculty Assignment Report

Generating FARs Simulation | PDF

Adding Activities Simulation | PDF

Entering Effort Projections Simulation | PDF

Approving a FAR Simulation | PDF

Acknowledging a FAR Simulation | PDF

Editing the Approval Path Simulation | PDF

Amending a FAR Simulation

Returning a FAR to Draft Status Simulation | PDF

Managing Commitments

Adjusting Committed Effort Simulation | PDF

Understanding the Salary Cap Simulation | PDF

Effort Certification

Entering and Submitting Effort Simulation | PDF

Resolving Discrepancies Simulation

Certifying Your Effort Simulation | PDF

Certifying the Effort of Students and Staff Simulation | PDF

Requesting a Proxy Approval Role PDF

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining


RSH200 Effort Reporting
This session provides a comprehensive overview of Effort Reporting and its related business processes. It also provides step-by-step guidance for using the online FAR and managing sponsored research commitments. RSH200 Effort Reporting is now included as part of the third track (Academic Department Support) of the Pro3Series.

RSH220 Effort Fundamentals 

This interactive session discusses the most essential concepts related to effort, including Total University Effort, committed effort and cost sharing.  It also covers the activities that are allowable and unallowable on sponsored projects.

RSH230 Effort Management

This session discusses the importance of managing effort throughout the sponsored research lifecycle – from proposing effort to managing commitments to certifying effort.

Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

  • FAR Coordinators: UF_ET_FAR_INITIATOR
  • FAR Approvers: UF_ET_FAR_APPROVER
  • FAR Approvers for Deans or Chairs: UF_ET_FAR_ADMIN_APPROVER  
  • Effort Coordinators: UF_ET_EFFORT_COORDINATOR
  • For printing the Effort Master List:  UF_ER_HRPR_EffortTrack
  • View only Access: UF_ET_VIEW_ONLY

Completion of RSH200, RSH220 and RSH230 is required in order to obtain the UF_ET_EFFORT_COORDINATOR role.

Contact Information

For Academic or Instruction Effort:
Office of Institutional Planning and Research
392.0456
Armando Ramirez
aramire@ufl.edu

For Non-Academic or Sponsored Project Effort
Cost Analysis, Controller’s Office
392.5778
Brenda Harrell or Deborah Strickland
effort@admin.ufl.edu