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  • Non-academic or sponsored project effort

    352.392.5778 | effort@admin.ufl.edu

    Academic or instruction effort

    352.392.0456 | ufdata@aa.ufl.edu

    The information in this toolkit is designed to assist departmental staff and faculty who are entering, certifying, or authorizing data within the effort reporting system. Effort reporting at UF fulfills two separate requirements:

    • Instructional and research reporting required by the state
    • Sponsored project effort reporting required by the federal government

    You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.


     

    Web Simulations and Instruction Guides

    Effort Reporting

    Effort Reporting Glossary PDF

    Effort Reporting Activity Categories PDF

    Effort Reporting Policy PDF

    Effort Reporting Directives and Procedures PDF

    Faculty Assignment Report

    Generating FARs Simulation | PDF

    Adding Activities Simulation | PDF

    Entering Effort Projections Simulation | PDF

    Approving a FAR Simulation | PDF

    Acknowledging a FAR Simulation | PDF

    Editing the Approval Path Simulation | PDF

    Amending a FAR Simulation

    Returning a FAR to Draft Status Simulation | PDF

    Managing Commitments

    Adjusting Committed Effort Simulation | PDF

    Locating the Salary Cap Simulation | PDF

    Effort Certification

    Entering and Submitting Effort Simulation | PDF

    Resolving Discrepancies Simulation

    Certifying Your Effort Simulation | PDF

    Certifying the Effort of Students and Staff Simulation | PDF

    Requesting a Proxy Approval Role PDF

     

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining


    RSH200 – Managing Effort Reporting in myUFL
    This session provides a comprehensive overview of Effort Reporting and its related business processes. It also provides step-by-step guidance for using the online FAR and managing sponsored research commitments. RSH200 Managing Effort Reporting in myUFL is now included as part of the third track (Academic Department Support) of the Pro3Series.

    RSH207 – Effort Commitments, Management, and Reporting
    This session covers key concepts related to effort commitments, management and reporting. This course replaces mandatory training courses RSH220 & RSH230 for staff who are involved in the administrative components of sponsored programs. Staff who have previously completed RSH220 & RSH230 are required to complete RSH207 to maintain access to sponsored programs information, systems and reporting tools.

    Security Roles

    Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

    • FAR Coordinators: UF_ET_FAR_INITIATOR
    • FAR Approvers: UF_ET_FAR_APPROVER
    • FAR Approvers for Deans or Chairs: UF_ET_FAR_ADMIN_APPROVER  
    • Effort Coordinators: UF_ET_EFFORT_COORDINATOR
    • For printing the Effort Master List:  UF_ER_HRPR_EffortTrack
    • View only Access: UF_ET_VIEW_ONLY

    Completion of RSH200 and RSH207 is required in order to obtain the UF_ET_EFFORT_COORDINATOR role.

    Contact Information

    For Academic or Instruction Effort:
    Office of Institutional Planning and Research
    392.0456
    ufdata@aa.ufl.edu

    For Non-Academic or Sponsored Project Effort
    Cost Analysis, Controller’s Office
    392.5778
    Brenda Harrell
    effort@admin.ufl.edu