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Hiring and Additional Pay

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  • You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.


    Web Simulations and Instruction Guides

    GatorStart

    GatorStart: Employee Hire Packet Simulation

    GatorStart: Section 1 of I-9 for Departments PDF

    GatorStart: Section 2 of I-9 for Departments Simulation | PDF

    Hiring

    Hire an Employee ePAF Simulation | PDF

    Hiring Process Overview PDF

    Hiring Foreign Nationals With or Without SSNs PDF

    Section 3 of the Form I-9 for Departments: Reverifying Employment Authorizations for Existing Employees PDF

    Using Additional ePAF forms

    Uploading Documents to ePAFs PDF

    Fellows in ePAF PDF

    Promote an Employee through ePAF Simulation PDF

    Providing Additional Pay Within a Department Simulation PDF

    Providing Additional Pay Outside of a Department Simulation PDF

    Additional Payment Policy and Earnings Code Guide PDF

    Additional Reports and Guides

    Health Assessments: Department Next Exam Report PDF

    Paying for Wireless Reimbursements PDF

    UF Faculty Compliance Report PDF

    UF Graduate Letters of Appointment PDF

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining


    PST093 Creating a UF Appointment
    This course will cover the steps required to Create a UF Appointment using myUFL, GatorStart, and I-9 Management. The course also covers how to update Identity Management and prepare and submit the Hire an Employee ePAF. The course will review I-9 Management and E-Verify. Lastly, the course will cover checking Job Data, Time Reporter, and the importance of Commitment Accounting. There are certain salary plans that are excluded from GatorStart and these special exceptions will be covered as well.

    PST920 Managing ePAF 9.1
    This course reviews how to complete position and job actions through electronic Personnel Action Forms (ePAF) in myUFL. The session also covers policy and procedure for preparing the Additional Pay ePAF and how to obtain a UFID for a “non-employee” using the Person of Interest ePAF.

    Security Roles

    Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

    UF_EPAF_Department Admin  

    • Enter job actions for employees, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
    • Enter position actions for Faculty, TEAMS, and USPS such as FTE changes, position description updates, reclassifications, adding a new position.
    • View personal information and job data for employees
    • Review medical exam results
    • View workforce reports in Enterprise Reporting

    NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Level 1 APPROVER role without core office (HR) approval.

    UF_EPAF_Level 1 Approver

    • Approve, deny, or recycle submissions for job actions, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
    • Approve, deny, or recycle submissions for Faculty, TEAMS, and USPS position actions such as FTE changes, position description updates, reclassifications, adding a new position.
    • View personal information and job data for employees
    • View workforce reports in Enterprise Reporting

    NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Department Admin role without core office (HR) approval.

    IMPORTANT:  Completion ofPST093 Introducing GatorStart and PST920 Managing ePAF 9.1 is required to obtain/retain the UF_EPAF_Department Admin or UF_EPAF_Level 1 Approver security role.

    Other Resources

    For system status information, please review the Alert Notices web page

    Contact Information

    • Employment Operations and Records: 273-1079 (TEAMS, USPS, Non-student OPS, Faculty, Fellowships, Grad Students, House Staff)
    • Student Employment: 392-0296 (Students)
    • Payroll Services: 392-1231 (Foreign Nationals)
    • UF Help Desk: 392-HELP