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Job and Position Actions

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  • Classification & Compensation

    352.392.2477

    This toolkit will help you with processing job and position actions, and preparing annual review files. Training requirements, security roles, and other useful materials to assist you are also shown on this site.

    You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.


    Web Simulations and Instruction Guides

    General

    Adding a Position PDF | Simulation

    Reviewing an Approved Position PDF

    Updating a Position Description PDF | Simulation

    Changing a Department ID PDF | Simulation

    Short Work Break PDF

    UF Summer Job Review File PDF

    Supervisor Identification Report PDF

    Updating a Supervisor ID PDF | Simulation

    Creating Org Chart with Visio PDF

    Change Work Location Simulation

    Remote Work Location Agreements Report PDF

    OPS

    UF OPS On Target File 2018: Classification Changes for OPS Employees PDF

    OPS Job Code Definitions PDF

    UF OPS FAQs PDF

    Changing FTE for OPS PDF

    Pay Rate Change PDF | Simulation

    TEAMS/USPS

    Changing FTE for a Position PDF | Simulation

    Reclassifying a TEAMS/USPS Position PDF | Simulation

    Reclassification with Pay Change Simulation

    Reclassifying a Vacant TEAMS/USPS Position PDF

    Changing a Salary Plan for a TEAMS/USPS Position PDF | Simulation

    Faculty

    Submitting a Title Change for a Faculty Position PDF | Simulation

    Adding an Administrative Supplement for a Faculty Position PDF

    Converting a Faculty Position from 12 to 9 Months PDF

    Converting a Faculty Position from 9 to 12 Months PDF

    Deleting an Administrative Supplement for a Faculty Position PDF

    Faculty on Sabbatical PDF

    Submitting Faculty Promotions PDF

    Job Actions

    Submitting a Special Pay Increase PDF

    Changing the FTE for OPS PDF

    Processing a Termination or Retirement PDF

    Placing an Employee on Leave of Absence PDF

    Uploading Documents to ePAFs Video Tutorial | PDF

    Person of Interest

    Creating a Person of Interest PDF

    Managing a Person of Interest PDF

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining


    PST093 Creating a UF Appointment
    This course will cover the steps required to Create a UF Appointment using myUFL, GatorStart, and I-9 Management. The course also covers how to update Identity Management and prepare and submit the Hire an Employee ePAF. The course will review I-9 Management and E-Verify. Lastly, the course will cover checking Job Data, Time Reporter, and the importance of Commitment Accounting. There are certain salary plans that are excluded from GatorStart and these special exceptions will be covered as well. This course is required to obtain the UF_EPAF_Department Admin role or UF_EPAF_Level 1 Approver, which provides security to use ePAF in myUFL.
    NOTE:  You do NOT need to retake PST093 as part of the HR/Payroll Upgrade if you have already completed it.

    PST920 Managing ePAF 9.1
    This course reviews how to complete position and job actions through electronic Personnel Action Forms (ePAF) in myUFL. The session also covers policy and procedure for preparing the Additional Pay ePAF and how to obtain a UFID for a “non-employee” using the Person of Interest ePAF.

    Security Roles

    Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

    UF_EPAF_Department Admin  

    • Enter job actions for employees, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
    • Enter position actions for Faculty, TEAMS, and USPS such as FTE changes, position description updates, reclassifications, adding a new position.
    • View personal information and job data for employees
    • Review medical exam results
    • View workforce reports in Enterprise Reporting

    NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Level 1 APPROVER role without core office (HR) approval.

    UF_EPAF_Level 1 Approver

    • Approve, deny, or recycle submissions for job actions, such as hires, rehires, job changes, leaves of absence, terminations, leave cash–outs, and additional pay.
    • Approve, deny, or recycle submissions for Faculty, TEAMS, and USPS position actions such as FTE changes, position description updates, reclassifications, adding a new position.
    • View personal information and job data for employees
    • View workforce reports in Enterprise Reporting

    NOTE:  This role cannot be approved for someone who also has the UF_EPAF_Department Admin role without core office (HR) approval.

    IMPORTANT:  Completion ofPST093 Introducing GatorStart and PST920 Managing ePAF 9.1 is required to obtain/retain the UF_EPAF_Department Admin or UF_EPAF_Level 1 Approver security role.

    Other Resources

    For system status information, please review the Alert Notices web page

    Contact Information

    • Classification & Compensation: 392-2477
    • Leave Administration: 392-2477
    • Employment Operations and Records: 273-1079
    • Student Employment: 392-0296
    • Payroll Services: 392-1231
    • UF Help Desk: 392-HELP