Academic Personnel

352.392.2477 | website

The Office of the Provost has a workflow and an online system for its annual promotion and tenure process. Read these Frequently Asked Questions and see below for updated simulations and instruction guides.

If you have questions regarding the OPT system that are not addressed in one of the resources listed below, please visit the Office of the Provost website or contact either Chris Hass, associate provost for Academic Affairs, at (352) 392-4792, or Deanna Nelson, Faculty Relations Coordinator, at (352) 273-1773.

You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.

Web Simulations and Instruction Guides


Indicating Candidate Designee Simulation | PDF

Downloading & Completing Packet Template Simulation | PDF

Uploading & Certifying Faculty Template Packet Simulation | PDF

Adding Documents to Section 33 Simulation | PDF

Candidate Response to Chair Evaluative Letter Simulation | PDF

Candidate Response to Dean Evaluative Letter Simulation | PDF

Candidate Approval of Additions to Section 33 Simulation | PDF

Managing OPT Publications PDF

Managing Patents & Software Copyrights PDF

Managing OPT Honors PDF

Managing OPT Presentations PDF

Department Administrators

Adding Candidate & Opening Packet Simulation | PDF

Adding Department Reviewers & Chair/Director (and Designee) Simulation | PDF

Adding Distinguished Professor/Curator Nominee PDF

Adding Documents & Certifying Packet Simulation | PDF

Adding Department OPT Faculty Reviewer Assessment Results Simulation | PDF

Viewing Chair or Director Endorsement Simulation | PDF

Department Reviewers

Reviewing Candidate Packet Simulation | PDF

Department Chairs/Directors/Designees

Upload of Evaluative Letter & Endorsement Simulation | PDF

College Administrators

Adding College OPT Reviewers and Dean/Director/Designee Simulation | PDF

Adding Documents & Certifying Packets Simulation | PDF

Adding College OPT Faculty Reviewer Assessment Results Simulation | PDF

Viewing Dean or Director Endorsement Simulation | PDF

College Review Committee

Reviewing Candidate Packet Simulation | PDF

College Deans/Directors/Designees

Upload of Evaluative Letter & Endorsement Simulation | PDF


To register for online courses in myTraining, navigate to From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining

PRO324 Supporting Tenure and Promotion Activities in your Department
This workshop is designed to increase administrative staff members’ understanding of the tenure/permanent status and promotion processes for faculty so that they may support those efforts more effectively.  Workshop objectives include:

  • Define tenure, permanent status, and promotion for both tenured and non-tenure accruing faculty
  • Discuss timing of the Tenure and Promotion (T&P) process, including probationary periods, “Tenure When Ready,” and “Stopping the Tenure Clock”
  • Review the T&P process, including T&P packet composition
  • Identify the role of administrative staff in assisting faculty throughout the T&P process

Security Roles

OPT Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

Security roles should be requested through college DSAs. If you have questions about security roles, please contact Deanna Nelson, Faculty Relations Coordinator, at (352) 273-1773.

Other Resources

Highlight Changes to 2018-19 Guidelines
OPT Work Flow (PDF)
Frequently Asked Questions (Candidate)
Managing OPT Publications
How to make a .pdf file
How to log on to myUFL
OPT Browser and PopUp Fix
OPT Candidate Log in Instructions
Promotion & Tenure Information
Promotion & Tenure Guidelines
Distinguished Professor Guidelines

Contact Information

Chris Hass, Office of the Provost
Deanna Nelson, Faculty Relations Coordinator
UF Computing Help Desk: 392-HELP