Online Promotion & Tenure

The Office of the Provost has a workflow and an online system for its annual promotion and tenure process. Find a pdf of frequently asked questions by visiting the link below.

Frequently Asked Questions

Additional questions? If you have questions regarding the OPT system that are not addressed in one of the resources listed below, please visit the Office of the Provost website or contact either Chris Hass, Associate Provost for Academic and Faculty Affairs, at (352) 392-4792, or University OPT Administrator, at opt@ad.ufl.edu.

• Candidates
• Department Administrators
• Department Reviewers
• Department Chairs/Directors/Designees
• College Administrators
• College Review Committee
• College Deans/Directors/Designees
• Submitting Pay Rate Change for Faculty Promotions

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining

PST710: OPT for Department Administrators and Designees
PST715: OPT for College Administrators and Designees

These online courses are required for OPT Access depending on your role. They will cover the steps and levels involved in creating, submitting, and transporting a promotion & tenure packet through the Online Promotion & Tenure (OPT) system for college OPT administrators/designees.  

Register for PST710 Register for PST715

PRO324 Supporting Tenure and Promotion Activities in your Department
This workshop is designed to increase administrative staff members’ understanding of the tenure/permanent status and promotion processes for faculty so that they may support those efforts more effectively.  Workshop objectives include:

• Define tenure, permanent status, and promotion for both tenured and non-tenure accruing faculty
• Discuss timing of the Tenure and Promotion (T&P) process, including probationary periods, “Tenure When Ready,” and “Stopping the Tenure Clock”
• Review the T&P process, including T&P packet composition
• Identify the role of administrative staff in assisting faculty throughout the T&P process

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OPT Security Roles

Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

Security roles and HRMS security should be requested through college DSAs. If you have questions about security roles, please contact University OPT Administrator, at opt@ad.ufl.edu.