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This toolkit will help you with processing time and leave for employees and managing exceptions. Training requirements, security roles, and other useful materials are also available to assist you with policy and procedures.
You may notice the navigation in myUFL is different than what is shown in these training resources. Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.
Web Simulations and Instruction Guides
For Employees
Entering & Adjusting Time and Leave: Salaried TEAMS & Faculty (Exempt) PDF
Entering & Adjusting Time: Exempt USPS PDF
Entering & Adjusting Time and Leave: Hourly TEAMS & USPS (Non-Exempt) PDF
Entering & Adjusting Time: Hourly OPS (Non-Exempt) Simulation | PDF
Entering Time & Leave for Approved Paid Family Leave PDF
Personal Leave Days PDF
Time Reporting Codes PDF
View Paycheck and Leave Balances Simulation | PDF
December Leave Cashout PDF
Time and Labor Approvers/Processors
Approving Time & Leave *† Simulation | PDF
Creating Supervisor Groups in Time & Labor *† Simulation | PDF
Leave Cash-Out Guide PDF
Leave Entitlement Chart PDF
Managing Exceptions † Simulation | PDF
Preparing for Fiscal Year Leave Processes PDF
Reporting Time and Leave for Dept Processors † PDF
Review Accrual Balances PDF
Reviewing Preliminary and Final Paylists PDF
Viewing Exceptions for Approvers * Simulation | PDF
* = For Approvers
† = For Department Processors
Tools and Reports
Monthly Time Calendar Simulation | PDF
Payable Time Summary Simulation | PDF
Reported Time Audit | Simulation | PDF
Time & Labor Launch Pad Simulation | PDF
Timecard Report Simulation | PDF
Weekly Time Calendar | Simulation | PDF
Training
To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.
After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.
You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining
- PST915 Time & Labor
Required for payroll processors and department administrators to obtain the UF_TL_DEPT_PROCESSOR role and recommended for all UF supervisors and managers, this interactive session reviews leave policy and practices. Other topics include time-worked rules, reporting time in myUFL, using Time and Labor tools, managing exceptions, and approving time. - PST916 Time & Labor Approver
This required online course is designed for UF employees in supervisory roles (managers, deans, directors, department heads, VPs, etc.) responsible for approving time and leave and to obtain the UF_TL_DEPT_APPROVER role. This brief, 20-minute course covers the policies and procedures for accurately approving employee time and leave requests. - PRO320 UF Leave Policy
Designed for payroll processors, department administrators, and supervisors, this session provides an in-depth review of UF leave policy and facilitates a better understanding or FMLA and extended leaves of absence. For anyone who interacts with the myUFL Time and Labor module and/or manages time-worked and leave, this session is for you! Leave Policy is part of the Pro3 HR/Payroll track. - PRO315 Advanced Topics in Payroll and Leave
This session reviews and discusses the university’s pay cycle and payroll calendar alongside various payroll/leave tools such as paylists, review paycheck and leave balances, and Payable Time Detail. Time reporting codes (TRCs) and earnings codes, adjustments, and wage refund calculation requests, and leave processes/issues will be reviewed.
Security Roles
Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.
- UF_TL_DEPT_APPROVER
Approves time and leave–usually the approving supervisor will receive this role. Also allows reporting of time and leave. - UF_TL_DEPT_PROCESSOR
Reviews and approves time, usually in a backup role to the manager. Allows report time worked, correct time worked, enter employee payroll information, and enroll employee in Time and Labor. Also allows view access to leave balances in Manage Leave Accruals. This role is the “parent” to the department approvers as well as the backup approvers.
Other Resources
For system status information, please review the Alert Notices web page
- UF Human Resource Services
- UF at Work (monthly publication)
- UF Benefits
- HR Forms
- UF Extended Leave of Absence Policy Chart
- Leave Entitlements
- UF Finance and Accounting
- UF Payroll Services
- UF Computing Help Desk – 392-HELP
Contact Information
- Classification & Compensation: 392-2477
- UF Benefits: 392-2477
- Employment Operations and Records: 273-1079
- Student Employment: 392-0296
- Payroll Services: 392-1231
- UF Help Desk: 392-HELP