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Effort Reporting

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  • Non-academic or sponsored project effort

    352.392.5778 | effort@admin.ufl.edu

    Academic or instruction effort

    352.392.0456 | aramire@ufl.edu

    The information in this toolkit is designed to assist departmental staff and faculty who are entering, certifying, or authorizing data within the effort reporting system. Effort reporting at UF fulfills two separate requirements:

    • Instructional and research reporting required by the state
    • Sponsored project effort reporting required by the federal government

    You may notice the navigation in myUFL is different than what is shown in these training resources.  Rest assured, these changes are primarily look and feel differences. All policies and procedures discussed in these materials are accurate and up to date. Training materials will be updated to reflect the new look and menu of myUFL.

    Web Simulations and Instruction Guides

    Effort Reporting

    Effort Reporting Glossary PDF
    Effort Reporting Activity Categories PDF
    Effort Reporting Policy PDF
    Effort Reporting Directives and Procedures PDF

    Faculty Assignment Report

    Generating FARs Simulation PDF
    Adding Activities Simulation PDF
    Entering Effort Projections Simulation PDF
    Approving a FAR Simulation PDF
    Acknowledging a FAR Simulation PDF
    Editing the Approval Path Simulation PDF
    Amending a FAR Simulation
    Returning a FAR to Draft Status Simulation PDF

    Managing Commitments

    Adjusting Committed Effort Simulation PDF
    Understanding the Salary Cap Simulation PDF

    Effort Certification

    Entering and Submitting Effort Simulation PDF
    Resolving Discrepancies Simulation
    Certifying Your Effort Simulation PDF
    Certifying the Effort of Students and Staff Simulation PDF
    Requesting a Proxy Approval Role PDF

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining


    RSH200 Effort Reporting
    This session provides a comprehensive overview of Effort Reporting and its related business processes. It also provides step-by-step guidance for using the online FAR and managing sponsored research commitments. RSH200 Effort Reporting is now included as part of the third track (Academic and Department Support) of the Pro3Series.

    RSH220 Effort Fundamentals 

    This interactive session discusses the most essential concepts related to effort, including Total University Effort, committed effort and cost sharing.  It also covers the activities that are allowable and unallowable on sponsored projects.

    RSH230 Effort Management

    This session discusses the importance of managing effort throughout the sponsored research lifecycle – from proposing effort to managing commitments to certifying effort.

    Security Roles

    Lists and descriptions of all UF security roles may be found on the Identity & Access Management website.

    • FAR Coordinators: UF_ET_FAR_INITIATOR
    • FAR Approvers: UF_ET_FAR_APPROVER
    • FAR Approvers for Deans or Chairs: UF_ET_FAR_ADMIN_APPROVER  
    • Effort Coordinators: UF_ET_EFFORT_COORDINATOR
    • For printing the Effort Master List:  UF_ER_HRPR_EffortTrack
    • View only Access: UF_ET_VIEW_ONLY

    Completion of RSH200, RSH220 and RSH230 is required in order to obtain the UF_ET_EFFORT_COORDINATOR role.

    Other Resources

    Contact Information

    For Academic or Instruction Effort:
    Office of Institutional Planning and Research
    392.0456
    Armando Ramirez
    aramire@ufl.edu

    For Non-Academic or Sponsored Project Effort
    Cost Analysis, Controller’s Office
    392.5778
    Brenda Harrell or Deborah Strickland, effort@admin.ufl.edu