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Course & Room Scheduling

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  • The course scheduling process begins with colleges and departments entering their courses into myUFL.  The course schedule editing period then closes for approximately four weeks, during which the Office of the University Registrar assigns classrooms appropriately based on room capacity, technology needs, etc.  During this room assignment phase, the Office of the University Registrar will reach out to colleges and departments if more information is needed.  Once the room assignments are complete, the course schedule will reopen and colleges and departments will then be able to adjust room assignments and create additional sections as needed.

    This toolkit provides resources related to creating the schedule of courses in myUFL.

    Looking for general myUFL help?  Visit the myUFL Basics toolkit.

    Web Simulations and Instruction Guides

    Course and Room Scheduling FAQs PDF

    Room Assignment & Troubleshooting FAQs PDF

    Approved Scheduling Patterns PDF

    Forced Double Booking Override Video

    Basics of Ad Astra PDF

    Course Scheduling Key Terms PDF

    Schedule a New Course Simulation | PDF

    Schedule a New Section Simulation | PDF

    Meeting Pattern Setup Simulation | PDF

    Activate a Section Simulation | PDF

    Cancel a Section Simulation | PDF

    Combined Sections Training Simulation | PDF

    Scheduling Grids Simulation | PDF

    Update the Total Enrollment Capacity on Combined Sections PDF

    Room Scheduling

    Astra Phase 1 – Setting Preferences Simulation | PDF

    Astra Phase 1 – Assign a Departmental Room Simulation | PDF

    Astra Phase 2 – Post-optimization Finding a Room Simulation | PDF

    EMS

    Faculty and Staff Template Simulation | PDF

    Helpful Hint
    Department View Schedule of Classes: An Enterprise Analytics report, “Department View Schedule of Classes,” is available for viewing class information for Fall 2018 and beyond.  The “Department View Schedule of Classes” report is available by accessing Enterprise Analytics (https://reporting.it.ufl.edu) and then navigating from the left side of the screen to Team Content > Student Information > Schedule of Courses > Department View Schedule of Classes.

    Training

    To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

    After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

    You can also access myTraining from myUFL using the following navigation:
    Main Menu > My Self Service > Training and Development > myTraining

    OUR008: Course Scheduling in myUFL

    The course scheduling process begins with colleges and departments entering their courses into myUFL.  The course schedule editing period then closes for approximately four weeks, during which the Office of the University Registrar assigns classrooms appropriately based on room capacity, technology needs, etc.  Once the room assignments are complete, the course schedule will reopen and colleges and departments will then be able to adjust room assignments and create additional sections as needed.  This course focuses on the initial phase or course scheduling by colleges and departments in myUFL.

    Click here to complete the online course.

    Security Role associated with the training: UF_SR_SCHED_DEPT_USER


    OUR009: Room Scheduling in Ad Astra

    After courses are scheduled, colleges and departments must schedule rooms for their classes to meet in. This course will walk you through scheduling a room in Ad Astra.

    Click here to complete the online course.

    Security Role associated with the training: UF_SR_SCHED_DEPT_USER


    Contact Information

    Office of the University Registrar
    registrar.ufl.edu
    352-392-1374