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Course & Room Scheduling

The course scheduling process begins with colleges and departments entering their courses into myUFL.  The course schedule editing period then closes for approximately four weeks, during which the Office of the University Registrar assigns classrooms appropriately based on room capacity, technology needs, etc.  During this room assignment phase, the Office of the University Registrar will reach out to colleges and departments if more information is needed.  Once the room assignments are complete, the course schedule will reopen and colleges and departments will then be able to adjust room assignments and create additional sections as needed.

This toolkit provides resources related to creating the schedule of courses in myUFL.

Looking for general myUFL help?  Visit the myUFL Basics toolkit.

Web Simulations and Instruction Guides

Course and Room Scheduling FAQs PDF

Basics of Ad Astra PDF

Course Scheduling Key Terms PDF

Schedule a New Course Simulation | PDF

Schedule a New Section Simulation | PDF

Meeting Pattern Setup Simulation | PDF

Activate a Section Simulation | PDF

Cancel a Section Simulation | PDF

Combined Sections Training Simulation | PDF

Room Scheduling

Astra Phase 1 – Setting Preferences Simulation | PDF

Astra Phase 1 – Assign a Departmental Room Simulation | PDF

Astra Phase 2 – Post-optimization Finding a Room Simulation | PDF

EMS

Faculty and Staff Template Simulation | PDF

Helpful Hint
Department View Schedule of Classes: An Enterprise Analytics report, “Department View Schedule of Classes,” is available for viewing class information for Fall 2018 and beyond.  The “Department View Schedule of Classes” report is available by accessing Enterprise Analytics (https://reporting.it.ufl.edu) and then navigating from the left side of the screen to Team Content > Student Information > Schedule of Courses > Department View Schedule of Classes.

Training

To register for online courses in myTraining, navigate to mytraining.hr.ufl.edu. From the myTraining Dashboard, you can search for courses using the Activity Search field in the upper left hand corner. Just type the course name, course ID or a keyword and then click Search.

After you’ve registered for training, your current enrollments display in the Training list found on the Dashboard page. To begin an online course, click the green Start button.

You can also access myTraining from myUFL using the following navigation:
Main Menu > My Self Service > Training and Development > myTraining

OUR008: Course Scheduling in myUFL

The course scheduling process begins with colleges and departments entering their courses into myUFL.  The course schedule editing period then closes for approximately four weeks, during which the Office of the University Registrar assigns classrooms appropriately based on room capacity, technology needs, etc.  Once the room assignments are complete, the course schedule will reopen and colleges and departments will then be able to adjust room assignments and create additional sections as needed.  This course focuses on the initial phase or course scheduling by colleges and departments in myUFL.

Click here to complete the online course.

Security Role associated with the training: UF_SR_SCHED_DEPT_USER


OUR009: Room Scheduling in Ad Astra

After courses are scheduled, colleges and departments must schedule rooms for their classes to meet in. This course will walk you through scheduling a room in Ad Astra.

Click here to complete the online course.

Security Role associated with the training: UF_SR_SCHED_DEPT_USER


Contact Information

Office of the University Registrar
registrar.ufl.edu
352-392-1374